HR coordinator sought for Aarhus BSS HR & Ph.D.

Are you interested in HR, administrative processes and the development of effective workflows? Do you thrive in a daily life with many collaboration partners, and are you motivated by both ensuring strong operations and at the same time improving the way we work? Then you might be our new HR coordinator.

Opgaver og ansvar

As our new colleague you will be part of a dedicated and ambitious department, where you, in collaboration with colleagues, share responsibility for a number of central HR tasks and administrative processes.

As an HR coordinator you are not only responsible for solving administrative tasks. You play an important role in creating coherence across processes, ensuring high quality in task execution and contributing to our workflows being continuously developed and improved. We are therefore looking for a colleague who naturally takes an interest in how processes can be standardized, simplified and optimized.

Your tasks will include, among others

• Support of recruitment processes for scientific staff, PhD students and administrative staff.
• Case processing and advice related to vacation, absence, maternity/paternity leave etc.
• Administration and advice regarding payroll processing and salary setting.
• Ongoing follow-up in HR's IT systems.
• Handling of work and residence permits for international staff and PhD students.
• General administrative support for HR processes.
• Identification and implementation of improvements to HR processes with a focus on efficiency, digitalization and automation.

An important part of the position is also to contribute to the development of our HR area. We continuously work to optimize processes, strengthen the use of data, exploit the opportunities in AI and identify automation potential in our workflows. We therefore expect you to have an interest in translating experiences from daily operations into concrete improvements that create value for both managers, employees, PhD students and colleagues in HR.

The concrete distribution and weighting of tasks and responsibilities depends on your experience and your interests.

Hvem er du?

You have a relevant education, e.g. an office-related or academic background, as well as experience with and/or interest in the tasks included in the position.

It would be an advantage if you have a couple of years' experience after completing your education in public administration or HR.

We also place emphasis on the following

• communicate confidently and professionally in Danish and English, both written and spoken.
• are motivated by collaboration and sparring and thrive with a broad contact surface to both internal and external partners.
• have an interest in and a curious approach to exploring HR's IT systems and digital solutions.
• are an experienced user of the Office suite, especially Word, Excel and Outlook.
• thrive in a daily life with many ongoing tasks and are good at keeping an overview.
• work in a structured and independent manner and make well-founded decisions.
• are good at executing with a focus on high quality in task execution.
• are able to connect operations and development, so experiences from daily task execution are translated into more efficient processes and better solutions.

It is crucial for success in the position that you both thrive in daily HR operations and actively contribute to the development of our working processes. We therefore seek a colleague who naturally questions existing workflows, sees opportunities for improvement and has an interest in digitization, automation and the use of new technologies.

Hvem er vi?

We offer a professionally strong and collegial environment, where you will experience that support and knowledge sharing is a natural part of everyday life. We work closely together and help each other across tasks and challenges.

Our common goal is to deliver HR services of high quality and at the same time ensure a workplace where everyone thrives and feels comfortable.

We ensure a thorough onboarding, where you are introduced to a wide range of HR tasks and IT systems, so you are well equipped to service managers, employees and PhD students at Aarhus BSS.

Om fakultetet og afdelingen

Aarhus BSS HR & Ph.d. has the responsibility to deliver strategic, administrative and reliable HR services to all managers, employees and PhD students at Aarhus BSS.

We provide sparring, guidance and advice to employees, Ph.D. students and managers, and handle personnel administration, including recruitment, maternity/paternity leave, vacation, employee development interviews, workplace assessment and salary negotiations.

We consist of 16 employees in total, and the department is part of the faculty's administrative center which supports the faculty's core tasks within research and education.

Yderligere information om stillingen

There is a full-time position at 37 hours per week.

Deadline for applications for the position is 21 October. Interviews will be held in weeks 45 and 46 with expected start date January 1, 2027.

The place of employment is Bartholins Allé 16, Building 1328, 8000 Aarhus C.

If you would like to know more about the position, you are very welcome to contact HR manager Lene Hauschildt at tel. 9352 2765.

Ansættelsesvilkår og løn

Salary and terms of employment depend on your educational background.

If you are academically trained, salary and terms follow the state agreement for academics. You are employed as an administrative officer at the base pay grade 4-8.

If you are office-trained, you are employed under the joint agreement between the Ministry of Finance and the Public Employees Organization (OAO-S joint agreement) as well as the organizational agreement for office clerks, laboratory assistants and IT employees (HK). You are placed as an office clerk in pay grade 2-3 depending on education and qualifications.

Aarhus Universitet

Aarhus University will be an attractive and inspiring workplace for all and desires a culture where each individual can unfold and develop. We see equality and diversity as a resource and therefore encourage all interested to apply .

Applications are submitted via Aarhus University's recruitment system, which can be accessed under the job advertisement on Aarhus University's website.