Medical Secretary/SAK with a split outpatient and professor secretary role in an exciting ambulatory team sought for the Department of Ophthalmology, Rigshospitalet – Glostrup.

Are you structured, proactive and do you have the ability to coordinate a patient pathway with a strong administrative profile? We are looking for a new colleague as soon as possible, 37 hours for our neuro-ophthalmology team including as professor's secretary.

Are you passionate about secretarial work, and do you thrive in a small team where everyone knows each other well, where everyday life is characterized by close collaboration across disciplines, specialties and sites and with good development opportunities, then you are the colleague we are looking for.

In the Department of Ophthalmology we work in teams, 12 in total of varying size, where you as a secretary are an important key player in the daily operation. The secretaries are incredibly important for good and efficient operation and are at the same time essential pieces in the multidisciplinary collaboration. We are a department that emphasizes that tasks are solved by the best competencies, which is why the secretaries are often involved in new task solutions.

We therefore prioritize and value competence development for the secretaries – to always stay ahead of new initiatives. As a secretary in our department you must therefore be motivated for competence development in the form of education or by continuously developing your task portfolio.

As a secretary in the neuro-ophthalmology team you will be a central coordinator and organizer in the daily ambulatory patient flow. In the team we work closely and with great adaptability, with structured and sometimes complex patient pathways, which often involve several specialties, typically neuroradiology, neurology and neurosurgery. We focus on the Future Ambulatory, which means that physical patient visits are reduced, and the secretary group are central actors in coordinating this.

We are a small efficient team consisting of 2 medical secretaries, 4 permanent doctors and 2 SO-suers as well as a variable number of training-reserve doctors.

The position entails 2 days per week as professor secretary.

We offer

• A workplace that values safety and freedom with responsibility
• Good humor, humor and a smile are important parts of our daily life
• Development in task solving that encompasses professionalism and the personal
• Opportunity to influence your workday
• Eye education for non-medical staff to gain professional insight into the department’s eye diseases
• Interdisciplinary socializing also outside the site in the form of summer parties, Christmas gatherings etc.
• Introduction and thorough on-the-job training that starts from your professional level and experiences
• Opportunity for specialist functions e.g., SAK advisor, billing responsible or other.

Your tasks

The secretaries in the department work in subspecialized teams, where daily life is characterized by close multidisciplinary collaboration - and where you as a secretary are an important key player in the daily operation.

As a medical secretary/SAK you shall, together with your nearest secretary colleague, maintain the structure of task execution while also collaborating across the department’s teams. The tasks are varied in main points;

• Coordination of patient pathways
• Ongoing overview of referrals and diagnostic rights
• Registration, work lists, booking etc. in the Health Platform
• Phone handling and answering emails

Special tasks related to the professor secretary function

• Plan and assist with course events e.g. HU course.
• Send invitations and manage meetings and courses
• Claim reimbursements
• Booking of travel etc.
• Support of the research group with solving various tasks

Data and registration are an important source to manage the department’s operations, which is why you as a secretary will have a large responsibility for data registration. Thus we have ongoing optimization of registration practices - and thereby are able to deliver valid data to management.

About you

• You must be a trained medical secretary/healthcare administrative coordinator
• You are outgoing and positive with a good mood
• You must enjoy a changing everyday life
• You must enjoy talking to patients on the phone
• You must thrive in a busy interdisciplinary environment
• You must be able to work in English in both writing and speech
• You may have experience with working in the Health Platform

About the department

The Department of Ophthalmology is Denmark’s largest eye department and receives patients from all over the country. The department is geographically located in Glostrup, but also has a unit at Blegdamsvej as well as at the Kennedy Center in Glostrup and at North Zealand Hospital in Hillerød. The Department of Ophthalmology belongs to the Head/Orthopaedic Center at the Rigshospitalet. We are about 360 staff and represent a wide range of professional groups, of which 58 are secretaries. The department is organized into 12 teams, each with its own specialty within ophthalmology.

We are a busy workplace, characterized by many patient contacts and many partners.

You can find information about the Department of Ophthalmology on our website in the section “about the clinic”; Department of Ophthalmology

Want to know more?

If you would like to hear more about the position, you are very welcome to drop by; you may contact the health administrative leader Lone Jakobsen at 3863 4705

Application deadline

By Sunday, November 22, 2026 at the latest. Interviews will be conducted on an ongoing basis.

The positions are covered by the regulation on obtaining a child-care clearance. It is therefore a prerequisite for employment that you have a clean child-care certificate.

A prerequisite for employment is understanding and mastery of the Danish language.

We are a smoke-free workplace.

One of the Region’s goals in the personnel policy is equal treatment regardless of gender, age, ethnic background, disability or religion. This is ensured among other things through the recruitment and education policy.

Your salary and employment terms Authorized healthcare professionals with patient contact who are trained in another EU/EEA country than Denmark must, when employed in the Capital Region, meet the language competence requirement in Danish. *Authorized healthcare professionals with patient contact who are trained in another EU/EEA country than Denmark must, when employed in the Capital Region, have passed a Danish test (Danish education 3, corresponding to the 9th-grade final exam) or at least be able to pass the test no later than 1 year after employment, or have obtained equivalent Danish language competencies in another way.

The Danish test must be passed with at least the following scores: • oral communication with a score of 10 • reading comprehension with a score of 7 • written presentation with a score of 7