Administrative coordinator for African students at Aarhus University

Application deadline 30 Oct 23:59 CET

Expected start 1 Jan

• AU Education - Mobility and Educational Collaboration Høegh-Guldbergs Gade 4a 8000 Aarhus C
• Fixed-term full-time position 1 Jan 2027 - 31 Dec 2028 ID: 170959

Apply for the position

Would you like to work with international students and help build the administrative framework for a new initiative at Aarhus University? Are you administratively strong, good at creating structure, and do you enjoy a workday where new processes both need to be developed and put into practice? Then you may be the one we are looking for for a two-year project position in the Department of Mobility and Educational Collaboration at Aarhus University.

About the position

The core task will be administrative support for African students coming to Aarhus University through two different exchange programs, namely the EU Erasmus program (KA171) and the Ministry of Foreign Affairs Knowledge and Innovation Programme (KIP), which is part of the government’s Africa strategy. A significant part of the position will be to ensure that the African students receive the necessary administrative and practical support before and during their stay at Aarhus University.

This includes scholarships, travel, housing, insurance, language tests, residence permits and entry visas. Since this is a new initiative, your first task will be to develop and establish the processes that will support the different types of stays and study programs.

Study stays take place on Aarhus University campuses in Aarhus, Herning and Viborg. There can be exchange stays of one or two semesters and whole study programs lasting up to two years. In addition, there will be summer schools in Africa and at Aarhus University, which must be supported administratively.

The position is anchored in Mobility and Educational Collaboration in Studieliv, which is part of AU Education. There will also be close cooperation with the academic environments at the faculties that secured the grants and which will host the African students.

About the tasks

Your tasks will include, among other things, to

• develop and maintain application forms and administrative workflows in the IT system MoveON
• develop and implement new administrative processes and ensure the subsequent operation
• manage budgets and administer scholarships, including calculation and monthly disbursement
• administer payments and reimbursements of expenses for travel, insurance, language tests, housing and fees for residence permits and visas
• support planning and execution of summer schools
• create reporting and collect documentation
• plan and coordinate introduction activities
• collaborate and coordinate with the academic environments and other relevant colleagues at AU

The tasks will develop over time, and you will have the opportunity to shape how the administrative workflows are organized.

Competences

We are looking for an employee who

• is administratively strong and works in a structured and systematic way
• has an eye for detail while maintaining an overview of complex processes
• thrives in tasks where finance, documentation and practical coordination go hand in hand
• is service-minded and can communicate clearly with students from different cultural backgrounds
• can translate rules and overarching frameworks into practical solutions and well-functioning workflows
• has good collaboration skills and can coordinate with many different actors
• communicates confidently in both Danish and English
• has a flair for IT and quickly learns new administrative systems
• has a driving license

It would be advantageous if you have experience with scholarship administration, international students or international educational projects, but it is not a requirement.

About Mobility and Educational Collaboration

Mobility and Educational Collaboration is part of Studieliv in AU Education at Aarhus University. We consist of 10 permanent staff, four student assistants and two interns. We work with international student mobility, scholarship administration and international education collaborations across AU.

Further information

We expect to hold interviews in weeks 46 or 47.

Salary and terms of employment follow the collective agreement for Academics in the State (see the agreement here). You will be employed as an administrative officer at the base pay grade 4-8 with a readiness allowance.

Aarhus University will be an attractive and inspiring workplace for everyone and aims for a culture where each person can develop and grow. We view equality and diversity as a resource and therefore encourage all interested to apply.

Applications are submitted via Aarhus University's recruitment system, accessible from the job advertisement on Aarhus University’s website.

Questions about the position ?

Mette Brandenborg Section Manager, AU Education - Mobility and Educational Collaboration +4527782843 e-mail

Questions about the application and process ?

AU HR - Personnel Law +4529454108 e-mail

Apply for the position Application deadline: Friday 30 Oct 2026 at 23:59 CET