Administrative employee in Health, Children and Young People

Administrative employee in Health, Children and Young People

About the job

We are looking for an engaged, independent and service-minded administrative employee on 30-34 hours with good overview, structure, strong collaboration skills, IT flair and good written communication skills for the Shared Function in Health, Children and Young People.

The position as administrative employee is in our small but close administrative community. You will be part of a team of two administrative employees and an economist who are responsible for general administration, personnel administration, IT and bookkeeping for Health Visitors, Children Therapy and the Shared Function. In addition, financial management for the entire Health is also handled. It is a team where we help each other and provide professional sparring and of course we focus on helping you get started well.

In connection with your start-up we will decide who in the team takes which tasks, and we are therefore interested in hearing which tasks you have experience with and interest in. The list below is therefore an expression of an overall list that broadly describes the tasks.

The administrative tasks in the Shared Function mainly consist of

• Management support – including calendar management, meeting bookings and coordination for the head of Health
• Preparation of agendas and minutes for leadership meetings, Health Visitor leadership meetings and the MED committee
• Reporting of wage changes in Silkeborg Data (SD), including master data, pay classifications, hires, changes in working hours, vacation reporting, maternity and leave. It can be advantageous to have knowledge of various collective agreements.
• Personnel administration, including sickness absence and vacation planning administrative support in connection with the arrangement of theme days, first aid courses, etc.
• Handling of IT and telephone equipment in Health, including procurement, employee setup, etc.
• Administration of Call Centre and setup of employees in our telephone system (Norlys)
• Bookkeeping of invoices for the Shared Function
• Management support for five section heads in Health in connection with sick leave management – incl. process support, minutes from sick leave conversations

Other smaller task areas

• Power user in various systems, e.g. SD, electronic filing system GetOrganized, Emply.
• Sort mail from the departmental mailbox and handle phone inquiries at Health's main number
• Case manager for access to information requests in Health Visitors and the Shared Function in cooperation with the local manager
• Support in relation to reported near-miss incidents (UTH).
• Office manager, e.g. plant service, purchasing of office supplies, ordering of refreshments and booking rooms
• Contribute to training of office apprentices
• Contribute to individual communication tasks with updates on the website and intranet
• Other administrative tasks in Health

Your profile

Professional and experience

• You have a relevant education/office education and preferably some years of administrative experience in public administration
• You are an experienced IT user with in-depth knowledge of the Office suite and generally comfortable with using IT systems (e.g. for meeting management, recruitment and filing)
• You are good at secure and systematic document handling
• It can be an advantage if you:
• have experience with administrative management support – including preparation of agendas and minutes, and thereby strong written skills and the ability to express yourself briefly and clearly
• have experience with personnel administration, preferably via Silkeborg Data
• have flair for setting up phones and PCs.

Personality

• You are service-minded, positive and good at collaborating
• You have a good overview while being systematic and detail-oriented
• You thrive working independently
• You are structured and handle your tasks with great responsibility
• You are flexible and motivated by both routine tasks and new challenges
• If you participate in the task of management support in connection with sick leave conversations, it is an advantage that you are comfortable dealing with vulnerable situations and can handle confidentiality.

You will have the opportunity to become part of a well-functioning department with about 20 colleagues, where many different professional groups work together. We are a department with a lot of engagement, high professional standards and a common mission: to create a healthy and thriving everyday life for Aarhus’ children and young people.

If you can see yourself as part of it, choose us.

Salary and employment terms

The position is to be filled on 1 January 2027. The position offers 30-34 hours/week. Salary and employment terms are according to the current HK collective agreement. Final salary determination will be negotiated with the unionized professional organization based on qualifications.

Your primary workplace will be Grøndalsvej 2, 8260 Viby J. However, there may be meetings and some tasks at our other offices.

Application

The application deadline is 12 November 2026. Interviews will be held on Friday 20 November 2026.

Submit a motivated application, CV and relevant educational certificates.

In Children and Young People we have a policy that references as well as criminal and child protection checks are obtained for appointments. You should therefore expect to be asked for this if we offer you the position.

About Health

Health is part of Education, Organization and Health in the Magistrate's Department for Children and Young People. The department works to promote physical and mental health as well as well-being among the city’s children and young people. This is done partly through preventive actions and partly by helping particularly vulnerable children and young people. Health represents a wide range of professional disciplines: Health visitors, municipal Children and Young People doctors, physiotherapists and occupational therapists, music therapists, pedagogical consultants, academic consultants and administrative staff.

Health consists of about 200 employees, located in Health Visiting divided into five areas, Children Therapy and the Shared Function. In the Shared Function your role as administrative employee will include tasks in both the Shared Function and the entire Health.

You can also read more about Health on the municipality's website: Pedagogy, organization and health .

About the City of Aarhus

The City of Aarhus is Jutland's largest workplace. 28,000 professional and passionate colleagues work every day to ensure that we are a good city for everyone. As an employee of the City of Aarhus you turn visions into reality and create development, community and well-being. Here there is respect for professionalism, room for diversity, and opportunities to grow. We have ambitions for the city – and for you. Come and be part of it!

Leadership and employee roles

In the attached link you will find the common Leadership and employee roles in the City of Aarhus:

https://aarhus.dk/job/den-attraktive-arbejdsplads/

The common leadership and employee roles provide an overview of the expectations placed on you when you as a leader or employee in the City of Aarhus must solve the common core task. By making explicit the expectations – whether you are a leader or an employee – we hope that together we can maintain a good working environment, an attractive workplace and a culture of credibility, respect and engagement

If you want to know more

If you have questions about the position, you can contact the hiring manager Lasse Hønge Flarup ( [email protected] ; phone: 2366 5666).