Institute for Culture and Society seeks team leader for a new role in department leadership support, automation and use of AI

Application deadline 20 Oct. 23:59 CEST

Expected start 1 Nov.

• Institute for Culture and Society - Culture and Society, institute secretariat Jens Chr. Skous Vej 7 8000 Aarhus C
• Full-time position ID: 170485

Apply for the position

Would you like to lead a team of skilled administrative staff and help develop the administrative support for the institute’s 7 department heads? Can you combine daily personnel management with a development-oriented approach to tasks, and take the initiative to increase the use of automation and AI in administrative task solving? Then you may be our new team leader.

The Institute for Culture and Society, Arts, Aarhus University, is seeking a team leader (AC) with daily management responsibility for the institute’s departmental consultants and a parallel portfolio of tasks as an education consultant.

As team leader you will play a central role in ensuring a well-functioning and coherent administrative support for the institute’s department heads. You will be responsible for the daily management of the department consultants, including coordination with external partners outside the institute and supporting employees’ wellbeing and professional development. You will also be the driving force in developing administrative workflows with a particular focus on

The primary tasks

In close collaboration with the secretary general, the institute’s other leadership and your staff you will be required to carry out the following tasks:

Daily management and development of departmental leadership support

• Carry out daily personnel management with focus on wellbeing, motivation, professional development and a good team collaboration.
• Ensure coordination, prioritization and distribution of the team’s tasks and be the primary contact for the institute’s department heads regarding administrative support.
• Be the driving force in developing a more coherent and robust department leadership support with respect for the different needs of the departments, including promoting knowledge sharing and common workflows.

Automation and use of AI

• Be the driving force in developing and applying automation and AI in the institute’s administrative task portfolio with special focus on support to department heads and departments.
• In collaboration with the secretariat staff identify administrative workflows where automation and new digital solutions can contribute to increased quality, efficiency and better resource utilization.
• Support the implementation of new digital solutions in cooperation with staff, management and relevant administrative units at the faculty and AU.

Education consultant tasks

As part of the position you will, alongside the team leader role, handle a range of tasks within the institute’s education domain, including:

• Provide advice, professional sparring and support to the study director and the rest of the institute leadership.
• Be responsible for development and operations tasks in a number of IT systems (Vipomatic, Brightspace and Blue), e.g. course evaluations, timetabling, working time accounting and course administration.
• Process the institute’s data in the aforementioned systems and prepare statistics, background notes and technical guides.
• Contribute to the development and support of cross-cutting projects, including start of studies, the Teacher Portal for Arts and collaboration with CED (Centre for Educational Development, AU).
• Various ad hoc tasks.

The concrete task portfolio will be prioritized and adapted continuously in dialogue with the secretary general.

We expect that the upcoming team leader

• Wants to take on personnel leadership and is motivated to achieve results through others with a focus on collaboration, wellbeing and professional development.
• Has good organizational and coordination skills and can create overview and prioritize in a broad and diverse task portfolio.
• Has understanding of administrative management support, preferably from a larger and more complex organization.
• Has strong analytical abilities and digital skills and familiarity with a wide range of IT systems.
• Has interest in and preferably practical experience with automation, AI and digital development of administrative workflows.
• Has a relevant academic education.
• Has good written and oral communication skills in both Danish and English.

We particularly value that you are eager for the leadership role and can build followership through dialogue, clear communication and inclusion. You should be able to balance the needs of the individual employee and department with the need to develop a more common and coherent administrative support across the institute.

We offer

An exciting and varied position where you will be responsible for shaping the development of the administrative support at a large and academically diverse institute.

You will become part of an engaged secretariat with competent colleagues, where there is a focus on collaboration, knowledge sharing and development of the task solution.

As team leader you will play a central role in the work to create a well-functioning administrative team and strengthen the coherence between the local department leadership support and the central management support. You will also have the opportunity to work with the development of new digital solutions and technologies as well as have sole responsibility for an education portfolio within the field of education.

You will become part of the institute secretariat’s central unit with reference to the secretary general. This is a full-time position of 37 hours per week with work location in Nobelparken, Jens Chr. Skous Vej, 8000 Aarhus C. If you have questions about the position you are welcome to contact the secretary general Jesper Sølund at 29 1249 83 or e-mail

Salary and terms of employment

Salary and terms of employment follow the collective agreement for academics in the state.

Aarhus University aims to be an attractive and inspiring workplace for all and desires a culture where each individual can develop and grow. We view equality and diversity as a resource and therefore encourage all interested to apply.

About Arts

Faculty of Arts is one of Northern Europe’s most important faculties for research and higher education within humanities, theology and pedagogy. Within this breadth the faculty houses around 700 researchers, 200 PhD students, 9,000 bachelor and master students and 1,500 continuing education students. We believe the best ideas arise from meeting between different perspectives—and that research, teaching and innovation develop best in dialogue with the society around us.

You can find more information here Faculty of Arts | Aarhus University

Applications are submitted via Aarhus University’s recruitment system, which can be accessed via the job posting on Aarhus University’s website.

Questions about the position ?

Jesper Sølund Hansen Secretariat leader, Institute for Culture and Society - Culture and Society, institute secretariat +4529124983 e-mail

Questions about the application and process ?

Administration Center Arts - Arts HR +4593521049 e-mail

Apply for the position Application deadline: Tuesday 20 Oct 2026 at 23:59 CEST