Medical Secretary / Health Administrative Coordinator sought for the Transplantation Department, Hematology, AUH

We are looking for a medical secretary/health administrative coordinator who can handle a wide range of administrative tasks in close collaboration with doctors and other health professionals. The position requires an overview to manage complex tasks as well as coordination of patient pathways.

The Transplantation Department is one of two highly specialized departments in Denmark with a focus on bone marrow transplantation and high-dose therapy regimens. We primarily receive referrals from Region Nordjylland, Region Syddanmark and Region Midtjylland. The Transplantation Department is a ward with 12 beds and the associated Transplant Clinic. You will become part of an independent team, in addition to you consisting of three secretaries, where we have a healthy work environment and good collaboration.

There is a high degree of self-scheduling of working days and tasks in the team, and after thorough training there will be opportunities for days of home working.

The tasks in the Transplantation Ward include, among others

• preparation, documentation and follow-up of MDT conferences
• triage/visitation in collaboration with doctors and nurses
• triage of referrals from other regions
• complex coordination and booking of examination programs and outpatient appointments as well as ordering of blood tests
• registration of vaccinations in FMK
• follow-up of checklists prior to transplantation
• writing and registration of ward rounds and clinic notes
• handling of correspondence, status certificates and incoming responses, etc.
• telephone contact with patients, relatives and collaborative partners
• reception of patients to a lesser extent
• follow-up and corrections of error lists to a limited extent.

It is an advantage if you are

• quality-conscious, structured and responsible
• service-minded towards patients, relatives, colleagues and other collaboration partners
• flexible and happy for varied and challenging tasks
• a team player and places value in being part of a strong, smaller team where we prioritize a common direction
• professionally well-founded and a role model for the profession's development toward increased digitization and automation
• able to work independently with many balls in the air
• good at maintaining an overview, calm and your good mood – even when it is busy.

We can offer you

• a professional workplace with optimal patient care
• an inspiring daily life, where you help make a difference for the patients
• good interdisciplinary collaboration with cheerful colleagues
• individually planned introduction
• opportunities for professional and personal development
• a team where we take responsibility for a good working environment.

Who are we?

In Haematology you will become part of a large and professionally strong secretary group consisting of 19 medical secretaries/health administrative coordinators, a chambermaid (piccoline), a health administrative leader and ongoing one to two SAK students. The secretary group is organized into several specialized teams: inpatient ward, transplantation ward, clinic, triage team, secretariat and remote typing team. Across teams we place emphasis on collaboration and knowledge sharing, and we help each other when needed.

About the department

In Haematology we diagnose and treat patients with various hematological diseases. Haematology has a large intake area with primary responsibility for Region Midtjylland and a highly specialized function for Region Midtjylland, Region Nordjylland and Region Syddanmark.

You are very welcome to read more about our department on our homepage as well as LinkedIn (4) Haematology, AUH: Overview | LinkedIn

If you wish to know more about the position, you are welcome to contact the secretaries in the transplantation department between 08.00 and 14.00 on tel. 7845 5820.

Application

If the above has aroused your interest, please send us your application.

We look forward to hearing from you.

The application deadline is 13 December 2026 and interviews are expected to be held on 17 and 18 December 2026.

Salary and employment terms in accordance with the agreement between Danish Regions and HK. Employment is conditional on a satisfactory child-safeguarding certificate.

The position is, as a rule, a full-time position.

As Region Midtjylland continually carries out savings and reorganizations, employees in redeployment who apply for the position will have priority.

Under the EU’s transparency directive on pay, which came into effect on 7 June 2026, Region Midtjylland is obliged to inform you of the starting salary or a range for starting salary for a position before offering employment.

Here you can find Region Midtjylland’s salary catalog for most job groups and positions found in Region Midtjylland: Transparency prior to employment - Medarbejder.rm.dk