Office Manager at Holstedgaard

Are you structured, have a sharp digital overview, and thrive in a varied everyday life with both IT projects and close interaction with the organization’s operations? Then you may be our new administrative Office Manager at Holstedgaard.

Holstedgaard is a self-governing institution, a psychiatric residential facility with capacity for 69 residents spread across several departments aged 18-100 years. We have for many years experienced positive growth and increased in volume. In line with this development, we also face higher requirements for documentation, follow-up, and administrative tasks. To meet these demands and raise our professionalism even further, we are now introducing a completely new administrative position.

At Holstedgaard we are looking for a motivated and autonomous administrative employee who can pull the threads together in our daily operations. You will have a central role in the organization, ensuring that our administrative processes run smoothly and that our digital systems are always up to date. As we are facing several exciting IT projects and administrative expansions, we are looking for a profile with strong IT skills and a willingness to dive into new systems.

Your primary tasks

• System administrator on Planner4You: You will become our internal superuser and administrator of our documentation system, where you ensure structure and data discipline.
• Website and weekly newsletter: You will be responsible for updating our website, which is undergoing a major change (and subsequent maintenance). In addition, you will create and send our weekly newsletter in collaboration with our social worker.
• Implementation of MyMedCards: You will be a driving force in the implementation and rollout of MyMedCards in the organization.
• Resident finances: You will help handle the administrative tasks around the internal bank we have for our residents.
• Offer portal: You will be trained in and participate in handling the documentation in the Offer Portal.
• Recruitment and HR support: You help prepare and publish our job postings on various job portals when we are seeking new colleagues.
• Course management and planning: You help maintain an overview of the company’s annual cycle. You coordinate internal and external training days, as well as meetings, and help book external instructors.
• Other administrative tasks : You help fill out housing contracts, payslips, and other ad hoc administrative tasks.

We imagine that you

• Have solid experience with administrative tasks and thrive in a versatile, handyman-role.
• Are digitally strong: You do not need to know our systems (such as Planner4You, MyMedCards, or the Offer Portal) beforehand, but you must have solid IT skills that enable you to support the implementation of new systems.
• Are keen, motivated, and interested in quickly getting up to speed with new digital topics and administrative workflows.
• Work in a structured, independent manner and are able to keep an overview – even when many balls are in the air.
• Meet residents and colleagues with trust and a smile, also when you help administer the internal bank.
• Communicate flawlessly in Danish in both writing and speaking.

What we offer

• An exciting and varied position with great influence on planning your own tasks.
• A central role in our digital development, where you shape the processes.
• A workplace with an informal tone and dedicated colleagues.
• Thorough training in our systems, including the Offer Portal and our internal bank.

Working hours and framework

As a rule, we expect you to work with us up to 37 hours on weekdays. You will to some extent have self-scheduling within a fixed framework.

Criminal record

The position is subject to the obligation to obtain a criminal record. The employment can only commence once the certificate has been obtained.

Application and contact

If this position is for you, we look forward to receiving your application. We conduct interviews on an ongoing basis. If you hear nothing from us, the position has been filled. We handle and delete all your data in accordance with GDPR.

If you have questions about the position, you are welcome to contact

• Helle at phone 21 44 09 53
• Ann-Sofie at phone 22 75 77 35

Start date: As soon as possible

We look forward to hearing from you!