Project Administrators for Project Management and Finance - DTU Campus Service

In CAS Bygherre we are seeking two structured and engaged project administrators who are motivated by creating overview, ensuring quality in administrative processes and supporting the execution of some of Denmark's most exciting university buildings.

As a project administrator, you will be a central support for management in CAS Bygherre and the project managers. You contribute to professional and efficient project governance through strong administrative and financial support.

About the positions

In CAS Bygherre we are seeking two structured and solution-oriented project administrators who can support our project managers with strong administrative support, project management and systematic follow-up on agreements and finances across DTU's construction and civil engineering projects.

You will become part of a well-functioning team of engaged and skilled colleagues and report daily to the Head of Client (Bygherrechefen). At the same time you will work closely with our Project Risk Manager to ensure efficient and professional processes around the projects.

Your workplace will be DTU's campus in Lyngby, where you will become part of an organization that takes pride in creating innovative and sustainable solutions.

Your main tasks

You will support CAS Bygherres project managers and management with

• project administration and project management on DTU's construction and civil engineering projects
• contract administration, including creation, maintenance and follow-up on consultant- and contractor contracts
• follow-up on project economy, budgets, forecasts and periodizations in close cooperation with the project managers
• follow-up on the Investment and Modernization Plan in collaboration with the Head of Client, section managers and the central financial function
• financial support so that the projects' finances are continuously updated and quality-assured
• support for quarterly and management reporting in collaboration with the Project Risk Manager
• support for project managers in connection with contract management, including handling of security deposits, addenda and contract changes
• filing, document control and quality assurance in DTU's document management system
• preparation of analyses, overviews and decision papers for project managers and management
• receiving, coding and invoice handling in DTU Fusion and support of settlement processes.

Your profile

We imagine that you have a relevant education within construction, project management or finances, for example as a project economist, technical assistant or construction economist. If you also have experience from a similar role in the construction and civil engineering industry, that is a clear plus.

We know that strong candidates do not always have the "right" title. If you have proven experience and can deliver in the professional areas we request, we would also like to hear from you.

Professional qualifications

• Experience with project administration, project economics, budget monitoring and financial management
• Experience from construction, civil engineering or real estate is an advantage
• Familiarity with the AB system and contract administration
• Experience with supplier management, order processing and invoice handling
• Good IT skills and experience with administrative governance systems
• Experience with Excel as well as reporting and data handling.

Personal qualifications

• Structured and detail-oriented, with an eye for the importance of consistency and ongoing follow-up
• Proactive, collaborative and solution-oriented, you seek knowledge and share it with others
• Good communicator who thrives with both numbers and people
• Independent and responsible in task execution
• Flexible and ready to help where needed.

What we offer you

DTU is one of the world’s leading technical universities, and our buildings and facilities must reflect that. In CAS Bygherre we have a strong culture shaped by collaboration, knowledge sharing and helpfulness. A good collaboration is a fundamental prerequisite for the success of our projects.

We offer

• An exciting and varied job with broad professional scope
• Good opportunities for competence development, knowledge sharing and participation in professional networks
• An workplace dedicated to sustainable solutions
• A healthy balance between work and private life
• A strong, well-functioning team with experienced and helpful colleagues.

About DTU’s Campus Service - Bygherre

Your new workplace will be DTU's main campus in Lyngby, and on a daily basis you will report directly to the Head of Client Ben Kahn.

Bygherre consists of about 30 employees and is part of DTU’s Campus Service. Under the heading " kurs, koordinering og commitment " we in Bygherre have formulated the unit's vision, ambitions and team behavior. It provides a shared understanding of what we strive for and what we can expect of each other as colleagues.

Salary and terms of employment

Salary and terms of employment in accordance with the OAO-S collective agreement and the organizational agreement for office functions, laboratory technicians and IT workers (HK/State) or organizational agreement for technical functions or the state academic staff agreement.

In addition, allowances can be negotiated according to DTU's salary structures: www.inside.dtu.dk/human-resources/under-ansaettelsen/loen/loenstrukturer .

We have two vacant positions. One position is permanent with 37 hours per week including lunch with flexible time, and the other is a part-time position (20 hours/week).

The positions are to be filled from December 1, 2026 or by agreement. The final distribution of tasks will be settled closer to onboarding of the candidates.

Application and contact

We must receive your online application no later than October 22, 2026 . Open the link "Apply now", where you fill out the application form and attach a motivated application, CV and certificates.

If you would like more information about the position, you are welcome to contact Head of Client Ben Kahn at [email protected] .

Applications received after the deadline will not be considered.

All interested regardless of age, gender, disability, race, religion or ethnic origin are encouraged to apply. As DTU works with research in critical technology, there are special rules regarding security and export controls, and there may be an open-source background check of qualified candidates for the position.

Campus Service – Together we create world-class campuses

DTU's Campus Service creates physical spaces and inspiring environments where ideas can grow, research can flourish, and students can develop new ways to change the world. With about 200 employees, Campus Service acts as the corporate staff for DTU. In Campus Service we collaborate as one unit with a wide range of competencies. We are experts in our respective areas from construction, supplies, work environment and emergency preparedness to planting, lighting and sustainability.

We have a strong community where professional and personal differences are seen as a strength, and where everyone contributes to lifting DTU. Together with the rest of DTU we find the best solutions – for the benefit of society .

DTU – For the benefit of society since 1829

DTU is one of Europe’s leading technical elite universities. With research and education of international top quality, we create solutions to the major societal challenges of our time and contribute to ensuring Europe’s global leading position in sustainable technology development. Since H.C. Ørsted founded DTU almost 200 years ago, our mission has been the same: We develop and apply science and technology for the benefit of society. DTU has 13,800 students, 1,600 PhD students and 6,500 employees.

We work in an international environment and have an inclusive, developmental and informal work culture. DTU has campuses across Denmark and in Greenland and collaborates with the best universities in the world.