Advisor for management support at the Institute of Clinical Medicine

Institute for Clinical Medicine at Aarhus University’s Faculty of Health Sciences, SUND, seeks an advisor for management support as of January 1, 2027 or as soon as possible thereafter. The position is a permanent full-time position.

As an advisor you will be part of a well-functioning and engaged secretariat at the Institute for Clinical Medicine, which consists of 10 skilled employees with different backgrounds. The secretariat supports the institute's management and research environments across research, education and administration and plays a central role in the development of the institute.

You will have close cooperation with the institute management and become an important sparring partner in both daily operations and in the development of new initiatives. At the same time you will be part of a collegial community, where we help each other, share knowledge and solve tasks in close collaboration.

Your tasks

You will be responsible for supporting management decisions, driving processes and ensuring progress in cross-cutting initiatives. The position combines strategic management support with operational administrative coordination and operations, and you will have a broad touchpoint across Aarhus University and Region Midtjylland.

The composition of your tasks will depend on your experience and your competences, but we imagine that they among other things will include:

• Advice and management support to especially one of the institute's four vice-institute leaders
• Meeting support, including planning, preparation of agendas, decision proposals and follow-up on decisions
• Planning and execution of recruitment processes for scientific positions in close collaboration with managers and administrative partners
• Strategic and administrative support of the institute's university clinics and the collaboration between the university and hospitals
• Project management and coordination of cross-cutting development initiatives
• Case handling in relevant administrative systems such as the State Recruitment System, mitHR and Workzone.
• Contribution to the development and optimization of workflows, processes and collaboration interfaces

You report to the secretariat leader Maria Røjkjær.

Your competences

Your educational background is not decisive, but we would like you to have experience with management support, coordination and complex administrative processes.

You thrive in a role where you both support daily operations and contribute to the development and improvement of processes and collaborations. You are proactive, take responsibility and thrive in tasks that vary between daily operational tasks and strategic development tasks.

Institute for Clinical Medicine is Aarhus University’s largest institute and has close collaboration with hospitals in Region Midtjylland. Therefore you will have a large contact surface and many partners. It is important that you enjoy working across disciplines and organizational boundaries, that you are good at building relationships, and that you can function as a natural bridge-builder between different stakeholders.

In addition we place emphasis on that you

• work in a structured and independent manner
• can create overview and progress in complex processes
• have both political and organizational savvy
• have good collaboration and communication skills
• can translate ideas and decisions into concrete actions
• are curious about how workflows and processes can be improved
• thrive with both strategic and operational running tasks

We expect you to speak and write fluent English.

Questions about the position

If you have questions about the position, you are welcome to contact the secretariat leader Maria Røjkjær at tel.: +45 20 93 19 69.

Work location is the Institute for Clinical Medicine, Aarhus University Hospital, Entrance A, Floor 10, Palle Juul-Jensens Boulevard 11, 8200 Aarhus N.

Application deadline is Wednesday 4 November 2026.

We expect to hold 1st interview on 13 November 2026 and 2nd interview on 26 November 2026.

Institute for Clinical Medicine

As an advisor at the Institute for Clinical Medicine you will become part of what is likely the largest health sciences research institute in Denmark. Clinical research covers all medical specialties and takes place in coordination with the university hospital and regional hospitals in Region Midtjylland. We have about 30,000 sqm of modern research facilities for experimental surgery and medicine, animal facilities and advanced scanners.

The institute has overall responsibility for master’s programs in medicine and in molecular medicine. At the institute we are about 670 scientific staff, 500 PhD students and 160 technical/administrative staff who collaborate across disciplines. As an advisor you will work at Aarhus University Hospital. You can read more about the institute here and about the faculty here.

Employment terms

Salary and employment terms follow the collective agreement for Academics in the State. You are employed as a legal trainee at base salary steps 4-8 with a standard allowance. For the right candidate there will be an opportunity for placement as senior consultant with pay according to the collective agreement’s Appendix 4.

Application

Your application must include the following

• Application
• Curriculum Vitae
• Indication of education (copies of relevant certificates)
• References/recommendations can be uploaded separately in the e-recruitment system

We refer to the faculty’s Guide for applicants .

Aarhus University will be an attractive and inspiring workplace for all and desires a culture where each individual can unfold and develop. We see equality and diversity as a resource and therefore encourage all interested to apply.

Applications should be submitted via Aarhus University’s recruitment system, which can be accessed under the job advertisement on Aarhus University’s website.

About Aarhus University

Aarhus University is an academically broad and research-intensive university with high quality in education and research, and a strong commitment to societal development nationally and globally. The university offers an inspiring educational and research environment for 37,500 students and 9,000 staff with an annual turnover of DKK 8.9 billion. Read more at www.au.dk