Receptionist for Aarhus Institute of Advanced Studies (AIAS)

At the Aarhus Institute of Advanced Studies (AIAS) we are looking for a new colleague who is keen to be the first line of contact for guests in the house, and to help create a positive and well-functioning environment at an active, international workplace.

Opgaver og ansvar

As a receptionist at AIAS you will handle many different tasks. You will have a fixed workspace in the reception area and the associated conference facilities. You will thus be right there where it all happens. You should enjoy interacting with many different people from different nationalities. It is therefore required that you are proficient in English, both written and spoken.

You will become part of AIAS’s secretariat and the tasks will vary throughout the year. You should be willing to take on practical tasks related to the operation of the house, such as preparing for meetings/conferences, coffee brewing, cleaning up and dishwashing, greeting guests, ordering goods, answering inquiries by email and in person, assisting the researchers with incidental practical tasks and much more.

You will be responsible for booking rooms in the house, and therefore you need to be good at keeping an overview and being well organized. Much of the administrative work takes place in the Microsoft Office suite, and it is therefore a prerequisite that you have experience using programs such as Outlook and Excel. In general, we expect you to be used to and comfortable with working in various IT systems used by the university.

It is also important that you have a well-developed service mindset and thrive with diverse tasks in a dynamic and international environment.

Ansættelsen er fra 1. februar 2027. Arbejdstiden er på 20 timer om ugen, og er i udgangspunktet mandag-fredag kl. 8.00-12.00. Dog forventes lidt fleksibilitet i dagligdagen, hvor arbejdstiden kan rykkes rundt, hvis der er særlige aktiviteter i huset.

Dine kompetencer

Vi leder efter en person, der

• er systematisk, har god ordenssans og kan jonglere flere opgaver og samtidig holde overblikket
• er tryg ved at arbejde med diverse IT-systemer, herunder Outlook og Excel
• er serviceminded og indstillet på diverse praktiske opgaver
• kan arbejde selvstændigt og tager initiativ til at løse diverse opgaver i dagligdagen
• er udadvendt, god til at samarbejde og glad for at tale og skrive engelsk

You will come to be part of an international environment with many interesting colleagues, and you will have the opportunity to gain insight into a unique, interesting workplace at Aarhus University, where each day offers new experiences and insights.

Om AIAS

AIAS is an independent institute at Aarhus University, whose primary task is to contribute to the development of excellent research and interdisciplinary collaboration. AIAS hosts around 35 researchers from different disciplines and from around the world. The researchers are affiliated with AIAS on fellowships (research stays) for shorter or longer periods (up to two years). The house is also host to many academic workshops, conferences and other events for the entire university.

You will become part of a small secretariat with five staff, three student assistants, a secretariat manager and a director. We value collegial collaboration and a trust-based, informal and open dialogue in the secretariat.

Questions about the position

If you have questions about the position, you are welcome to contact Kamilla Rosenberg Franck: [email protected] or on tel. 28 93 01 84.

Employment terms

The position is 20 hours per week and you must be able to start on 1 February 2027 or as soon as possible thereafter.

You are employed under the collective agreement between the Ministry of Finance and Public Employees Organization – The Civil Service Area (OAO-S collective agreement) ( see the collective agreement here ) as well as the organizational agreement for office functionaries, laboratory technicians and IT staff (HK) ( see the agreement here ). You will be placed as an office clerk in salary grade 2-3 depending on education and qualifications.

Workplace is AIAS, Aarhus University, Høegh Guldbergsgade 6b, 8000 Aarhus C.

Application deadline is Tuesday 20 October 2026. Interviews will be held in week 46.

Start date is 1 February 2027.

Aarhus University will be an attractive and inspiring workplace for everyone and aims for a culture where each individual can unfold and develop. We see gender equality and diversity as a resource and therefore encourage all interested to apply.

Applications are submitted via Aarhus University’s recruitment system, which can be accessed under the job posting on Aarhus University’s website.