School secretary wanted for an exciting and versatile position at 30 hours per week

We hope you are our new colleague

We hope that you, as our new colleague, will enjoy being an important part of the school’s daily life and want to make a difference for students, parents and staff.

You may be the type who naturally welcomes people, creates calm around you and makes things run smoothly. You like helping others, and you know that even small things can have a big impact on those on the other side of the counter, the phone, or the email.

It means a lot to us

It means a lot to us that you want to be part of our school and the community we build every day for everyone at Birkholmskolen. As a school secretary you are much more than an administrative employee. You are often the first person people meet, the one who helps when something needs to be solved, and the one who contributes to making everyday life hang together for pupils, staff and parents.

We are therefore not just looking for a skilled secretary, but for a colleague who has a heart in the work and who wants to help create a school where everyone feels seen, heard and welcome. Experience from the school sector is an advantage, as you will have a central role in the school’s daily administration and be in contact with students, parents and staff.

About the position

We are looking for an engaged and independent school secretary for a 30-hour position with commencement by agreement.

As a school secretary you are the school’s administrative hub and often the first person students, parents and partners meet. You will work closely with the school leadership and other staff and help ensure a well-functioning school day.

Your tasks

The tasks will include, among other things

• Daily administration and secretarial support
• Telephone and email handling
• Student administration
• Coordination of meetings and calendar management
• Preparation of letters, minutes and various documents
• Administrative tasks related to the student area
• Invoice handling and lighter financial tasks
• Contact with parents, students, staff and external partners
• You will participate in the school’s financial administration and will be trained in relevant financial tasks. Experience with finance and/or the school sector is an advantage but not required. You will work closely with the school secretary and the principal on the task

About you

We imagine that you

• thrive being the person whom students, parents and staff meet with a smile when they need help or guidance.
• have a natural desire to provide good service and contribute to everyone feeling welcome and well received.
• can create structure and overview, even when many balls are in the air and daily plans change along the way.
• work independently and take responsibility for your tasks, while valuing cooperation with colleagues and the leadership.
• are curious about new digital solutions and comfortable working in different administrative systems.
• express yourself clearly and kindly, both in writing and speaking with others.
• are meticulous and understand the importance of correct handling of information and administrative processes.
• have a positive attitude to everyday life and meet challenges with a solution-oriented energy.

Personally we place emphasis on that you

• are trustworthy and discreet in handling confidential information.
• are proactive and see opportunities rather than limitations.
• have a positive attitude to changes and new tasks.
• are robust and thrive in an environment where days rarely look the same.
• are committed to creating the best framework for the daily work of students, staff and the school.

In addition we hope that you

• want to be an active part of the school’s community and contribute to a good atmosphere at the workplace.
• meet others with respect, presence and a good mood.
• are flexible and see value in no two days at a school are the same.
• have an eye for both small details and the larger contexts that make the school day work for students, staff and parents.

We do not necessarily look for someone who can do it all from day one. The most important thing for us is that you want to make a difference, are engaged in your work and want to be part of a strong community where we help each other and pull together.

Terms of employment

The position is 30 hours per week and to be filled as soon as possible or after further agreement. Salary and terms of employment are according to the applicable collective agreement.

Child and criminal record checks will be obtained in connection with the employment.

Herlev Municipality has a smoke-free working time.

Application

Submit your application and CV no later than October 23, 2026 at 12:00. We conduct interviews in weeks 44-46.

Questions?

If you have questions about the position, you are welcome to contact the school principal Persheng Jamour at telephone 2444 5738.

We look forward to hearing from you.

Meet our employees

On herlev.dk you can meet some of our employees from different workplaces in the municipality. They each tell about what they work with and why they are happy with their job.

Apply for the position

You apply for the position online. Remember to attach your application, CV and other relevant documents. After you have sent the application, you will receive an email as a receipt. Please note that the email may be located in your Spam/junk folder.

About Herlev

Herlev is located in the heart of the capital region with a well-functioning infrastructure. The transport options to and from Herlev are good and will be reinforced with the upcoming light rail and the four light-rail stations in the town. At the same time, Herlev offers easy access to green areas. We are actively developing the town so that, in the future, it also has a vibrant commercial life, an exciting town centre and is attractive to live and do business in.

In Herlev Municipality we work ambitiously and purposefully to ensure that our offers to citizens are also at a high level in the future. We do this by organizing the structure with a greater focus on strengthening professionalism and supporting dialogue with citizens, as well as shortening the distance between the local political level and the municipality’s employees.

Department: Birkholmskolen

Application deadline: 23 October 2026

Location: Krogestykket 35, 2730 Herlev, Denmark, 2730, Herlev, Denmark