School secretary for Vestermarkskolen – become an important part of our school community

Do you have a knack for details, a sense of the whole, and a desire to be an important part of everyday life at a school with high ceilings, a good mood and a strong sense of community? Then it might be you we are looking for.

Vestermarkskolen has about 300 pupils and an engaged staff. We place emphasis on the school being a good place to be – for both children and adults. Community, collaboration and a good working environment are therefore important to us. We believe the best solutions are created when we help each other and bring different professionalities into play. This also applies to the collaboration between administration, pedagogical staff and leadership. We have a strong collegial community and an active staff association, which contribute to a good working life – both professionally and socially.

Vestermarkskolen also consists of Svendborg Heldagsskole. On a day-to-day basis you will sit at Vestermarkskolen. The schools' secretariat currently has two secretaries, who have their primary workplace at each respective site. You will become part of a unified secretariat with close collaboration across the campuses and with the school's leadership and other staff.

As a school secretary with us, you will have a central role. Therefore we are looking for someone who can delve into administrative tasks and at the same time thrive in a daily life where there are many balls in the air.

Your main areas of work

• HR tasks in collaboration with the secretary at Svendborg Heldagsskole
• Final exams and grades
• Administration of the shared mailbox
• Coordination and ordering of transport
• Responsibility for anniversaries, receptions etc.
• Superuser in Aula
• Administration in connection with the school board
• Maintenance of the website and Facebook
• Minutes, meeting bookings and document handling
• Practical and administrative support of the school's leadership
• Other administrative and practical tasks in the secretariat

We work with programs such as TRIO, TEA, ØS and Aula.

HR will be a significant part of the role. In close collaboration with the secretary at Svendborg Heldagsskole, you will handle HR tasks across the two schools. This can include administrative tasks related to hires, payroll and personnel administration, absence and other personnel processes. The tasks are solved in close cooperation with the school's leadership and the rest of the secretariat.

In addition, it is important that you have a flair for economics and can work in a structured way with numbers, financial systems and financial administrative tasks. You do not need to be an economist, but you should have an interest in the area, be able to create an overview and contribute to ongoing financial administration.

We also expect that you

• Have relevant administrative education.
• Have experience with or an interest in HR and personnel administration
• Have flair for economics and numbers
• Work securely and systematically – even when busy
• Have flair for administrative and digital systems
• Understand how to handle personal data and confidential matters
• Can prioritise between tasks when things are moving quickly
• Meet students, parents and colleagues with kindness and respect
• Contribute actively to a good working environment

We imagine that you are structured, can work independently and are administratively strong. You can create an overview of many different tasks and deadlines, and you follow your tasks all the way to the end. If you have experience from a school or a politically governed organization, that is an advantage but not a requirement.

We offer you

• A secretariat with skilled colleagues who you can spar with and collaborate with
• A close collaboration with the school's leadership
• A workplace where we prioritise well-being and a good working environment
• A daily life with great variety and the possibility of independent responsibility
• A strong collegial community
• A well-functioning staff association and social activities
• A school where your contribution has visible impact on everyday life functioning

The position is 32 hours per week, and the presence follows the school's holiday plan, i.e., the hours are distributed over 42 weeks.

If you would like to hear more about the position, you can contact

School Principal Nikolai Stougaard Skibdal

Phone: 51 34 46 01

School Secretary Sina Ebsen

Phone: 30 34 89 57

Application deadline: Wednesday 21 October 2026

Interviews will be held Tuesday 27 October from 12:00

Expected start 1 December 2026 or as soon as possible thereafter.

In Svendborg Municipality, the salary for this type of position typically ranges between DKK 40,924 and 58,378 per month for full-time employment. The salary includes pension, special holiday entitlement and fixed allowances. There may also be shift allowances and other special remunerations. It is important to note that your specific salary will be determined by your experience, seniority and competencies and negotiated with the relevant trade union.

Svendborg Municipality has a smoke-free working environment. We want smoke-free working hours to contribute to a healthy working environment for all employees.

Welcome to Svendborg – the capital of the archipelago!

Svendborg has a superb location in the midst of the most beautiful nature, on the edge of the South Funen Archipelago and with a mini-metropolis offering everything. We do not hesitate when we proudly call Svendborg the cultural capital of Funen. We have a charming city centre and a lively trading town with theatres and museums as well as a rich association life.

Our early childhood education and primary schools are top-ranked with a particular focus on movement and sport, and we have several higher educational institutions that will soon come together in an attractive educational environment by the harbour. Svendborg is located in the middle of the country, about half an hour to Odense and under two hours to Copenhagen and Aarhus. With around 60,000 inhabitants, Svendborg is Funen's second largest municipality.

Department: Vestermarkskolen/Svendborg Heldagsskole

Application deadline: 21 October 2026

Location: Faaborgvej, 60, 5762, Vester Skerninge