School secretary sought for an exciting and versatile position at 30 hours per week

We hope you are our new colleague

We hope that you, as our new colleague, thrive being an important part of the school's daily life and want to make a difference for both students, parents and staff.

You may be the type who naturally welcomes people, creates calm around you and makes things run smoothly. You enjoy helping others, and you know that even the small things can have a big impact for those on the other side of the counter, the phone or the email.

It means a lot to us

It means a lot to us that you want to be part of our school and the community we create every day for everyone at Birkholmskolen. As a school secretary you are much more than an administrative employee. You are often the first person people meet, the one who helps when something needs to be solved, and the one who contributes to keeping daily life together for students, staff and parents.

We are therefore not just looking for a capable secretary, but for a colleague who has heart in the work and who wants to help create a school where everyone feels seen, heard and welcome. Experience from the school sector is an advantage, as you will have a central role in the school's daily administration and be in contact with students, parents and staff.

About the position

We are seeking a dedicated and independent school secretary for a 30-hour position with start by agreement.

As a school secretary you are the school's administrative hub and often the first person students, parents and partners meet. You will work closely with the school leadership and other staff and help ensure a well-functioning school day.

Your tasks

The tasks will include among others

• Daily administration and secretarial support
• Phone and email handling
• Student administration
• Coordination of meetings and calendar management
• Preparation of letters, minutes and various documents
• Administrative tasks related to the student area
• Invoices and lighter financial tasks
• Contact with parents, students, staff and external partners
• You will be part of the school's financial administration and will be trained in relevant financial tasks. Experience with finance and/or the school sector is an advantage but not a requirement. You will work closely with the school secretary and the school leader on the task

About you

We imagine that you

• thrive being the person that students, parents and staff meet with a smile when they need help or guidance.
• have a natural desire to provide good service and contribute to everyone feeling welcome and well received.
• can create structure and overview, even when many balls are in the air and daily plans change along the way.
• work independently and take responsibility for your tasks, while valuing collaboration with colleagues and management.
• are curious about new digital solutions and comfortable working in different administrative systems.
• express yourself clearly and kindly, both in writing and when speaking with others.
• are meticulous and understand the importance of correct handling of information and administrative processes.
• have a positive approach to everyday life and meet challenges with solution-oriented energy.

Personally we place emphasis on you

• are trustworthy and discreet in handling confidential information.
• are initiative-driven and see possibilities rather than limitations.
• have a positive attitude towards changes and new tasks.
• are robust and thrive in an environment where days are rarely the same.
• are committed to creating the best framework for the daily work of students, staff and the school.

In addition, we hope that you

• want to be an active part of the school's community and contribute to a good mood in the workplace.
• meet others with respect, presence and good humor.
• are flexible and see value in the fact that no day at a school is ever the same.
• have an eye for both small details and the bigger contexts that make the school day function for students, staff and parents.

We are not necessarily looking for someone who can do everything from day one. The most important for us is that you want to make a difference, are engaged in your work and wish to be part of a strong community where we help each other and lift together.

Employment terms

The position is 30 hours per week and is to be filled as soon as possible or by agreement. Salary and employment terms are in accordance with the applicable collective agreement.

Child and criminal background checks will be obtained in connection with the appointment.

Herlev Municipality has a smoke-free working day.

Application

Send your application and CV no later than 23 October 2026 at 12:00. We will conduct interviews in weeks 44-46.

Questions?

If you have questions about the position, you are welcome to contact school leader Persheng Jamour at telephone 2444 5738.

We look forward to hearing from you.

Meet our staff

On herlev.dk you can meet some of our staff from different workplaces in the municipality. They each tell what they work with and why they are happy with their job.

Apply for the position

You apply for the position online. Remember to attach your application, CV and other relevant documents. After you have sent the application, you will receive an email as a receipt. Please note that the email may be placed in your "Spam/junk mail" folder.

About Herlev

Herlev is located in the heart of the Capital Region with a well-functioning infrastructure. Transport options to and from Herlev are good and will be strengthened with the upcoming light rail and the four light rail stations in the town. At the same time, Herlev offers easy access to green areas. We are in full swing developing the town so that it also in the future has a lively retail life, an exciting city centre and is attractive to live and do business in.

In Herlev Municipality we work ambitiously and purposefully to ensure that our services to citizens are also in the future at a high level. We do this by organizing the administration with a greater focus on strengthening professionalism and supporting dialogue with citizens, as well as shortening the distance between the local political level and the municipality's employees.