Secretary to the Department Management of the Pathology Department at Zealand University Hospital

Are you engaged, structured and proactive?

Then you may be the person we are looking for for a versatile position, in close collaboration with the department management and the leadership team, to benefit the Pathology Department's crucial functions in the patient pathways.

We are seeking a department management secretary who takes responsibility for a wide range of administrative tasks and contributes to ensuring that the department management and the leadership team receive the best possible administrative support.

You will have a varied daily life, where some tasks are planned and recurring, while others arise along the way. This requires you to keep an overview, be proactive, prioritise and find good solutions, also when plans change.

Experience from a similar position or tasks is highly prioritized, but most important is your engagement, a sharp overview, structure, a can-do attitude and the desire to learn new things and take responsibility.

Your tasks

Your contact network will be broad, and you will work closely with both the department management, the leadership team and the department staff.

Your tasks will include, among others

• Prepare various meetings, prepare agendas and minutes and follow up on agreements/deadlines, including calendar management for the department management.
• Prepare presentations, case descriptions, notes and the like.
• Handle, plan and follow up on HR-related and other personnel administrative tasks (recruitment, sick leave, etc.).
• Manage financial administration, including overview, invoicing and follow-up, etc.
• Assist with registration and administrative tasks related to duty roster planning.
• Contribute to ensuring good handling of the department's shared email and similar.
• Take care of administrative tasks in connection with complaints and compensation cases.
• Handle course registrations.
• Take responsibility for solving larger and smaller ad hoc tasks, both practical and administrative.

You will be part of the secretariat/staff where we collaborate on tasks and help each other to make everyday life run smoothly. You will work closely with the department's current department management secretary, and together you will contribute to a good and coherent support of the department management and leadership team.

You will report to the department's health administrative head.

Who are you?

We primarily value your engagement and your approach to the tasks. You do not need to be able to do everything from the start, but we expect that you have experience with some of the described tasks, that you want to learn and are willing to take responsibility for tasks – now and in the future, depending on the needs related to the department's development and the establishment of Region East Denmark.

Our expectations of you are that you

• Have a relevant administrative education or experience.
• Work in a structured way and have an eye for both details and the whole – and the ability to have both short- and long-term focus.
• Can plan and prioritise your tasks and maintain an overview, even when tasks and daily life become complex.
• Take initiative, are proactive, follow up and ensure that tasks are completed.
• Can acquire and independently obtain relevant knowledge.
• Are approachable and have good cooperation skills.
• Articulate yourself precisely and clearly – both verbally and in writing.
• Have a flair for IT and administrative systems, e.g., financial and HR systems.
• Handle confidentiality and sensitive information correctly.

You should thrive in a daily life where you work both independently and in close collaboration with others. We will ensure that you are introduced to the tasks and given the opportunity to acquire the necessary knowledge.

What do we offer?

A versatile position with opportunities for professional development and responsibility for tasks with decisive importance for the department's overall functions and patient pathways, at a specialized department where we value collaboration, helpfulness and creating an attractive workplace.

About the Pathology Department

The Pathology Department at Zealand University Hospital performs diagnostics of tissue and cell samples for patients in the entire Region of Zealand. Our examinations are an important part of the diagnostic work for a wide range of diseases and play a central role in cancer diagnostics, among others. The department management consists of a chief bioanalyst and a chief physician. Together with senior bioanalysts, unit managers, leading physicians and the health administrative head, they form the department's leadership team.

In the secretariat/stab, many different administrative and cross-cutting functions are handled in close collaboration with the department's other professional groups, including doctors, bioanalysts, laboratory technicians and clinical academics. We work across functions and help each other solve the many different tasks in a daily life where there is often a need to adapt and prioritize.

Practical information

The position is a full-time role without shifts.

Salary and terms follow the applicable collective agreement, as a specialist under the collective agreement for medical secretaries or the agreement with the academics and Danish regions.

Would you like to be our new colleague?

If you would like to know more, you are welcome to contact: Health Administrative Head, Sophia Louise Hockerup, at either email [email protected] or phone 23 32 73 51.

Employment: 1 February or as soon as possible.

Application deadline: 27.11.2026.

Expected interviews: Week 49.

Employment area

Region Zealand and the Capital Region of Denmark will become Region East Denmark on 1 January 2027 as a result of the health reform. Your employment area will be Region East Denmark with all related organizational units.

Read more about the meaning of the employment area on Region East Denmark's website.

Starting salary for employees under a collective agreement

The Region is obligated to inform you of the starting salary for the position. You will be told the base salary, centrally fixed allowances and pension under the relevant collective agreement. Besides the starting salary, the pay may include any negotiated allowances depending on the position, your experience and qualifications.

See the starting salary on the region's website

About Zealand University Hospital

Zealand University Hospital is Denmark's newest university hospital with activities in Køge, Roskilde and Nykøbing F. We are a bold and outward-looking university hospital, where we work every day to create a cohesive healthcare system and greater health equity for citizens in the region.

Our catchment area is characterized by more citizens with chronic illness and social challenges than the national average. Therefore we work targeted with innovation, new forms of collaboration and solutions that bring treatment closer to citizens.

With us you will be part of an ambitious workplace where cross-functional collaboration, high professionalism and ongoing improvements are a natural part of daily life. Our leadership values are innovation, followership, integrity and community, and they set the direction for how we work, develop and achieve good results – for both citizens and employees.

Read more about Zealand University Hospital, Nykøbing F. here

Read more about Zealand University Hospital, Køge and Roskilde here

Watch a video about Zealand University Hospital here