Health Administrative Coordinator/Medical Secretary with responsibility for EPJ, IT and management support for the Unit for Citizen-Centered Health, AUH

Do you want to help shape a new key function in an organization in development?

In Citizen-Centered Health we are seeking a health administrative coordinator/medical secretary who wants to combine strong administrative skills with responsibility for EPJ, IT support and executive support.

The position is newly created, and you therefore have a unique opportunity to influence tasks, workflows and collaboration interfaces. We are looking for a health administrative coordinator/medical secretary who thrives with responsibility, has an eye for good administrative processes, and is motivated by creating coherence between clinical operations, digital solutions and leadership.

About the position

As a health administrative coordinator/medical secretary you will be a central collaboration partner for the functional managers and a key individual in the daily operation of the Health and Care Places at Vikærgården. You will work closely with both leaders, employees and partners across Aarhus University Hospital and Aarhus Municipality.

You will have a particular role regarding EPJ and digital workflows, where you will help ensure quality, support colleagues and serve as a link to relevant functions at the hospital.

The position will develop in line with the organization’s needs, and we therefore expect that you want to be a co-creator of both the function’s content and future development.

Your primary tasks

EPJ- and IT-related tasks

• function as local EPJ coordinator
• function as EPJ booking contact person
• perform EPJ patient administrative tasks
• ITDK tasks and local support of digital solutions
• quality assurance of registration practices and administrative workflows
• guidance and support to employees in the use of EPJ and other systems
• coordination with relevant staff functions and support units at AUH
• contribute to implementing new digital solutions and workflows
• ensure follow-up on changes, updates and operational notices.

Management support

• administrative support for the function managers
• meeting planning, meeting preparation and follow-up
• calendar management and coordination of activities
• support for recruitment and onboarding of new employees
• contribute to the preparation and maintenance of introductory materials
• support development, implementation and follow-up on administrative processes
• ad hoc tasks related to operation and development.

We imagine that you

• are educated as a health administrative coordinator, medical secretary or have another relevant administrative health-related education
• have experience with EPJ and patient administrative workflows
• are interested in digitization, IT and the relationship between clinical needs and digital solutions
• work in a structured and systematic way with attention to detail and quality
• can maintain overview and prioritize among many varied tasks
• thrive with both operational tasks and development tasks
• work independently and take responsibility for your own tasks
• have good collaboration and communication skills
• are curious, solution-oriented and actively contribute to the development of workflows.

We offer

• an exciting and versatile key function with extensive contact surface
• opportunity to help shape and develop a new position
• close collaboration with the management and the possibility for real influence
• a workplace characterized by high professionalism, commitment and development
• opportunity for professional and personal development
• independence and responsibility in task solving
• a strong interdisciplinary collaboration with focus on quality and coherent citizen pathways.

About the Health and Care Places Vikærgården, Unit for Citizen-Centered Health

Vikærgården is undergoing an exciting development with a focus on high professional quality, coherent pathways and good frameworks for citizens, relatives and employees. As a health administrative coordinator/medical secretary you will be an important part of this development and have the opportunity to contribute to both operations, quality and future administrative solutions.

Vikærgården today has 63 municipal short-term beds. As part of the health reform, the beds will transfer to AUH on January 1, 2027, where they will in the future be part of the overall offering within citizen-centered health.

The aim is to create a closer link between hospital, municipality and the local health system and ensure that citizens receive the right support close to their own neighborhood.

About AUH

AUH is an internationally recognized and highly specialized university hospital with strong clinical environments and a close collaboration with Aarhus University and international partners. Here, more than 12,000 employees work in strong communities across disciplines, and as an employee you will have a clear role in strengthening collaboration, direction and quality.

We are developing the health service of tomorrow together with our partners and actively work for gender equality of mental and physical illnesses, strengthened sector collaboration and patient-centered solutions. We are an attractive workplace with a focus on development through research, education and innovation. With us you have the opportunity to influence AUH’s development and contribute to a coherent health system.

Read more about AUH as a workplace.

Application, employment terms and start

If you have questions about the position, you can contact Chief Nurse Charlotte Klitnæs at tel. 5168 1346 or by email [email protected].

Salary and employment terms in accordance with the applicable collective agreement. Employment is conditional on a satisfactory child protection clearance.

Start is on December 1, 2026 or as agreed. The application deadline is October 22, 2026, while the recruitment interviews are expected to take place on October 26, 2026.

The position is, in principle, a full-time position.

As Region Midtjylland is systematically conducting cuts and reorganizations, employees in redeployment who apply for the position will have priority.

Region Midtjylland, in accordance with the EU Directive on wage transparency, which came into force on June 7, 2026, is obliged to inform you of the starting salary or a salary range for a position before offering employment.

Here you will find Region Midtjylland’s salary catalogue for most occupational groups and positions that exist in Region Midtjylland: Transparency prior to employment - Medarbejder.rm.dk

Department: BS - Leadership and Staff

Application deadline: 22 October 2026

Location: Hvidkildevej, 1, 8240, Aarhus, Denmark