Administrative Coordinator and Secretary for Idrætssøjlen in the Culture, Leisure and Citizen Service Administration of the City of Copenhagen

Are you structured, service-minded and good at keeping track of many different tasks at once? Do you thrive on being the one who makes everyday life hold together? And are you good at maintaining an overview and attention to detail when needed? Then you might be the one we are looking for as our new administrative coordinator and secretary.

You will be part of the Department of Folk Education and Secretariat, where you primarily join the Secretariat team. You will have an important role in supporting the head of the Sports Pillar with calendar management, meeting handling and other administrative help. In addition, your task is to support the whole department and sister departments with practical and administrative tasks and contribute to daily operations.

About the department

Folk Education and Secretariat is a department in the Sports Pillar within the Culture, Leisure and Citizen Service Administration. The department is responsible for administration of member subsidies to folk high schools and evening schools, facility allocation and secretarial support to the Folkeoplysningsudvalget. In addition, the department is responsible for support for selected initiatives in the Sports Pillar, political service, meeting organization, cross-cutting coordination, etc.

Your main tasks

• coordination and planning of meetings, appointments and activities
• calendar management and follow-up
• practical tasks related to meetings and events
• purchasing responsibilities regarding IT, phones, travel cards, Dankort, etc.
• ad hoc tasks that keep the day-to-day operations running in the department
• support with concrete tasks when needed in the departments – e.g. room allocation, financial reporting, follow-up on agreements, subsidies, etc.

We are looking for you who

• have experience from a similar position
• take pride in your work
• are diligent and good at following up and ensuring that things get done
• work in a structured and independent manner
• have a good overview and can prioritise your tasks
• are service-minded and approachable
• enjoy making things work and helping out – even when things get a bit busy
• have a positive mood and thrive as a helpful colleague across disciplines and tasks

You will become part of a department and a Sports Pillar with good and engaged colleagues who lift tasks in a shared effort. You will have a visible and versatile role in an informal and lively work environment with high ceilings.

Employment terms

The position is 30 hours per week with salary and employment terms in accordance with the current HK agreement in the City of Copenhagen.

There will be flexibility in planning working hours on weekdays between 8:00 a.m. and 4:00 p.m.

Your primary workplace will be Hans Nansens Gård, Copenhagen V.

Start date desired on January 1, 2027 or as soon as possible.

A reference will be sought in connection with the employment.

Would you like to know more?

If you have questions, you are welcome to contact Office Manager Rikke Rasmussen on 21 59 87 14.

Apply via the link latest Wednesday 18 November 2026

We expect to hold interviews on Thursday 26 November 2026.

The Culture, Leisure and Citizen Service Administration

In the Culture, Leisure and Citizen Service Administration we work every day to create good conditions for culture and leisure life in the city, and to give Copenhageners and city guests professional and approachable service. From libraries, cultural centers and museums to sports facilities, citizen service and the city’s green spaces – we create the framework for communities where Copenhageners can meet and express themselves. Our common goal is to make Copenhagen a good place to live, meet and engage.