Administrative Coordinator for the Daycare Sector

Administrative Coordinator for the Daycare Sector

Do you want to help create overview, structure and coherence in everyday life for children, parents and staff?

We are looking for a skilled and engaged administrative employee with a coordinator function for our daycare area. You will be the administrative key person for three institutions and will also have a special coordinator role in Børnenes By. The three institutions consist of Børnehuset Fjordvang, Balders Hus and Børnenes By in Kerteminde Municipality.

The position is for you who thrive with many varied tasks, have an eye for detail, work systematically and at the same time are able to maintain an overview in a daily life where things sometimes move fast.

About the position

As an administrative employee and coordinator you will be an important support for management and a central collaboration partner for employees, parents and external partners.

You will be responsible for a wide range of administrative tasks, including administration of Aula, personnel administrative tasks, contact with the municipality's administrative functions and coordination of a number of daily operational tasks.

You will, among other things, be responsible for the following

• coordinate and administer Aula, including vacation registrations, postings, sending reminders and preparing sheets for management
• be the contact person for our pedagogical apprentices and support planning of working hours and shift arrangement in Subit
• follow up on annual norm and support management with relevant overviews
• report hourly wage, supplements and long-term sick leave and contribute to general personnel administrative tasks
• prepare onboarding of new employees and ensure updating of relevant lists and systems
• maintain document archive, mail handling and administrative registrations
• be the link to administration and IT support regarding questions about personnel, invoices, equipment and systems
• support the coordination of students and interns.
• collect material for the website and ensure ongoing updates of the institutions' information

As a coordinator in Børnenes By you also play an important role in the daily organization of the nursery and kindergarten, including updating meeting plans, coordinating in case of sick leave and supporting daily operations.

A part of the task is to ensure substitute coverage for acute illnesses in the early morning hours, which is why the position entails either split shifts or start time from 6:15 AM. We are flexible and will together find the solution that fits best.

We are looking for a colleague who

• has administrative competencies and experience with administrative tasks
• works in a structured way and can manage many tasks simultaneously
• has good IT skills and easily adapts to new systems
• is service-minded and thrives in collaboration with both management, employees and parents
• can work independently and at the same time naturally join a community
• takes responsibility and actively contributes to creating structure and coherence in everyday life

Experience from daycare, school or municipal settings would be an advantage, but is not a requirement.

We offer

• a varied and meaningful position with a high level of contact
• opportunity to influence and develop administrative processes
• a close collaboration with leaders and employees across three institutions
• a workplace with high professionalism, humor and a strong community
• good opportunities to use and develop your administrative and organizational skills

Salary and terms of employment

Salary and terms of employment are according to HK agreement 30.11.

The position is placed as Administrative Coordinator at 30 hours.

Expected salary range: 21,199.92 DKK and 27,992.08 DKK per month exclusive of employer-paid pension, flex benefits and holiday allowance. Local allowances, qualification-, function- and seniority allowances may apply.

The final salary determination will be based on your qualifications and previous work experience after specific negotiation with the relevant trade union.

The position will commence on 1 January 2027 or as soon as possible thereafter. The deadline for applications is 15 November 2026 and subsequent interviews in week 47 - 2026

If you have questions about the position, you are welcome to contact Educational Leader Mette Hvass on 2459 6450 or Educational Leader Morten Petersen on 2729 8574.

We look forward to hearing from you.

Kerteminde Municipality is located in the northeast Funen with beautiful nature, engaged villages and an active association and business life and good leisure opportunities. We are about 25,000 inhabitants and 1,800 employees who every day work to create good solutions together with the citizens.

In Kerteminde Municipality we work based on the vision “Together About Kerteminde”. Read more about our approach to collaboration, community and development here Digital Strategy Letter

Kerteminde Municipality regards diversity as a strength and therefore encourages everyone – regardless of age, gender, religion or ethnic background – to apply for vacant positions.

If your job involves using the municipality's IT systems, there may be a requirement for identification via MitID as part of the hire. You will be contacted about this.

If you are offered employment, your contact details, including name, address, telephone number and possibly CV, may be disclosed to the local union representative or the bargaining-empowered trade organization upon request for correct placement and salary negotiation. If you have a secret phone number, this will also be disclosed. The disclosure is in accordance with applicable data protection rules. If you have name or address protection, disclosure will take place only after your consent.