Administrative employee for HR administration, coordination and management support in the Diagnostic Center

Would you like to help make everyday life function in a new center secretariat at Rigshospitalet?

We are expanding the center secretariat in Diagnostic Center and are seeking a structured and service-minded administrative employee who will help ensure good workflows and support the center's managers and staff in everyday life.

Diagnostic Center gathers some of Rigshospitalet's most specialized diagnostic functions and strong professional environments within the laboratory area, genetics, radiology, clinical physiology and nuclear medicine.

We are in the midst of an exciting development, where in the coming years we will strengthen collaboration across the center, make better use of our shared competencies and resources, and translate development initiatives into value for patients, employees and managements.

We must also prepare Diagnostic Center for the opportunities and collaborations that the establishment of Region Østdanmark will entail, and contribute to a strong and coherent healthcare system, so that Rigshospitalet benefits the individual and the overall health system and, to an even greater extent, makes our competencies available as close to the patient as possible.

The center secretariat plays a central role in this development. We support center management as well as the center's department- and section leadership and act as a link to the specialized competences in the hospital's three hospital staffs. We are a secretariat under development, where you will have the opportunity to both solve daily administrative tasks and help develop good workflows.

About the position

We are seeking a structured and service-minded administrative employee who thrives on creating overview, coordinating tasks and ensuring that administrative processes function well.

You will have a varied daily life with particular focus on HR administration and recruitment as well as coordination, meeting support and practical secretarial tasks. You will work closely with the center's management and colleagues and play an important role in ensuring that inquiries are handled and tasks followed through.

Since the center secretariat is under construction, you will also have the opportunity to contribute to establishing and improving workflows as our tasks develop.

Your tasks

You will among other things

• Support HR administration and recruitment processes in collaboration with the center's leaders and Rigshospitalet's HR functions.
• Contribute to the creation and handling of job postings and administrative tasks related to hiring and onboarding.
• Handle the center's shared mailbox, coordinate inquiries and ensure correct filing and case handling.
• Maintain employee and organizational information in relevant systems.
• Coordinate meetings and events, including meeting booking, premises and catering.
• Carry out practical tasks, orders and other administrative management support.
• Contribute to developing good workflows and solve other administrative tasks as needed.
• Carry out practical tasks in daily life, including orders, meeting practice and other management support.

We imagine you

• Have experience from an administrative function, a secretariat or a similar role.
• Work structured, pay attention to details and follow tasks through to completion.
• Can prioritize your tasks and maintain an overview in a busy daily life.
• Are service-minded, approachable and good at collaborating with different people.
• Take responsibility, work independently and are eager to learn new things.
• Thrive with both fixed routines and tasks that arise along the way.

It is an advantage if you have experience from the health sector or a public organization, but it is not required. Familiarity with WorkZone or similar systems is also an advantage.

We offer

You will become part of a small team with high professionalism, a good collegial community and a varied daily life. You will have the opportunity to take responsibility, influence task solving and help develop the secretariat's workflows.

You report to the head of the center secretariat and have broad contact with the center management, leaders and staff across Diagnostic Center as well as relevant functions in Rigshospitalet's staffs.

We offer a work environment characterized by trust, responsibility and helpfulness as well as flexibility, freedom with responsibility and good opportunities for professional and personal development. We usually have lunch together in our good canteen, and as an employee you can use the fitness center next to our ward for a favorable price.

Conditions of employment

Salary and terms of employment are determined according to the HK collective agreement.

Start on 1 January 2027 or after further agreement.

If you have questions about the position, you are welcome to contact acting secretariat manager Suzie Rønn Thorsen at phone 23 64 02 85.

Application deadline: 13 November 2026

We expect to hold the first interview on 18 November and possibly a second interview in week 48.