Administrative employee/specialist sought for student administration in the Administrative Community for Schools Southwest-West – 3 positions as of 1/1-27

About the job

Do you have strong administrative skills and perhaps experience in pupil administration?

Would you like to work with public administration in an administrative community that handles tasks at 4 schools in the southern part of Aarhus?

We are looking for a skilled administrative employee who will become part of an administrative community spread across four schools in the southern part of Aarhus.

The administrative community South-West 3 is a joint administration that handles administrative tasks for Tranbjergskolen, Bavnehøj School, Kragelundskolen and Skåde School.

The Administrative Community handles a variety of administrative tasks, which primarily fall under the following main areas:

-Student administration

-Salary and personnel administration

-Economy

For this job, the primary tasks will consist of student administration.

You will be responsible for student administration at Tranbjergskolen, where you will handle tasks based on the annual cycle including registrations, reporting and grade handling. But also ongoing ad-hoc tasks that are a natural part of a dynamic folkeskole (public school). Student administration is primarily managed in IST, TEA and SBSYS.

In addition to student administration, your task portfolio will also include other tasks, composed from your competencies.

Training and sparring will take place with colleagues who perform the same type of tasks as you

You will have your primary workplace at Tranbjergskolen, Grønløkke department, but you must also be prepared to be flexible in your presence with regard to the three other schools. In addition, you must be prepared to work across schools in close collaboration with colleagues in the team and the central shared functions in Children & Youth.

Your profile

We will prioritise hiring an employee who wants to be part of an administrative community in development, and who can nod to several of the points below:

• Has relevant professional education and background.
• Has experience with administrative tasks in a school context
• Has strong IT skills, a good system understanding and natural curiosity about digital solutions.
• thrives on navigating in different systems and quickly finds ways to solve both small and large challenges.
• Has good collaboration skills and is flexible
• Takes independent responsibility for allocated tasks and associated deadlines
• Is structured, but also thrives with changes
• Contributes with a good mood and is service-minded
• Can work at multiple locations

Why you should choose us

You will be working in an organization in development with the opportunity to influence the development of the administrative support in the school area in Aarhus Municipality.

We are approaching a reorganization soon, where you will broaden your group of colleagues and become part of a larger administrative community.

We operate in an environment where things can move very quickly at times, but where professionalism, flexibility, openness and service help create the best framework for the students, so the pedagogical staff and the decentralized leadership can focus on the pedagogical tasks.

In our Administrative Community we work closely together to ensure a good working environment and have a strong focus on the community and joint task solving, which is not limited by physical surroundings and locations. There are many collaborative relationships with different professional groups, so it is essential that you want and are able to collaborate with many different people.

We hold regular monthly meetings where administrative staff gather across the schools. Both for professional sparring and social collegiality.

Salary and employment conditions

A permanent position with a contract of 27.5 - 34.5 hours per week on a school scheme, which means your weekly working time is 30 - 37 hours in 42 weeks depending on agreed hours, and you take holidays/time off largely during the schools' holidays.

Salary and employment terms will be in accordance with the applicable collective agreement.

Final salary determination will take place after negotiation with the recognized trade union based on qualifications.

Weekly hours are 30-37 hours on a school scheme.

The position is at any time contingent on a satisfactory criminal record check and an unblemished child protection check. Therefore, child and criminal record checks will be obtained. Employment is conditional on the checks not showing that you are unfit/unworthy for the position. You can read more about how we handle your information here here .

If you want to know more

If you need further information about the position, you are welcome to contact Administrative Manager Sofie Drechsler at [email protected] or on phone 21 19 21 56.

Application: Click on ”Apply” below to fill out and send your application. All fields with * must be filled in. Only when you have received a confirmation by email have we received your application.

Start: January 1, 2027

Application deadline: November 19, 2026, at 12:00

We expect to hold recruitment interviews on Tuesday, November 24, 2026 from 2:00 PM onwards.