Administrative staff/specialist sought for pupil administration in the Administrative Community for Southwest Schools - 3 positions from 1 January 2027

About the job

Do you have strong administrative skills and perhaps experience in pupil administration?

Do you want to work with public administration in an administrative community that handles tasks at 4 schools in the southern part of Aarhus?

We are looking for a skilled administrative employee who will become part of an administrative community distributed across four schools in the southern part of Aarhus.

The Administrative Community South-West 3 is a shared administration that handles administrative tasks for Tranbjerg School, Bavnehøj School, Kragelund School and Skåde School.

The Administrative Community handles a variety of administrative tasks, mainly under the following main areas:

-Pupil administration

-Wage and personnel administration

-Economy

For this job, the primary tasks will consist of pupil administration.

You will be responsible for pupil administration at Tranbjerg School, where you will handle tasks according to the annual cycle, including registrations, submissions and grade handling. But also ongoing ad-hoc tasks that are a natural part of a dynamic public school. Pupil administration is primarily handled in IST, TEA as well as SBSYS.

In addition to pupil administration, your task portfolio will also come to include other tasks, composed based on your competences.

The training and sparring will take place with colleagues who perform the same type of tasks as you

You will have your primary workplace at Tranbjerg School, Grønløkke department, but you must also be prepared to be flexible in attendance in relation to the three other schools. In addition, you should also be prepared to solve tasks across the schools in close cooperation with colleagues in the team and the central shared functions in Children & Youth.

Your profile

We will prioritise recruiting an employee who wants to be part of an administrative community in development, and who can relate to several of the following points:

• Has relevant professional education and background.
• Has experience with administrative tasks in a school context
• Has strong IT skills, a good system understanding and a natural curiosity for digital solutions.
• You thrive in navigating different systems and quickly find ways to solve both small and large challenges.
• You have good collaboration skills and are flexible
• You take independent responsibility for assigned tasks and accompanying deadlines
• You are structured, but also comfortable with changes
• You contribute with a good mood and are service-minded
• You can work at several locations

Why you should choose us

You will be working in an organization in development with the opportunity to influence the development of administrative support in the school sector in Aarhus municipality.

We will soon undergo a reorganization, where you will expand your group of colleagues and become part of a larger administrative community.

We operate in an environment where, at times, things move quickly, but where professionalism, flexibility, cordiality and service help create the best framework for the students, so that the pedagogical staff and the decentralized management can focus on the pedagogical tasks.

In our Administrative Community we work closely together to maintain a good working environment and have a strong focus on community and joint task solving that is not limited by physical boundaries and locations. There are many collaboration relationships with different professional groups, so it is essential that you are motivated and able to collaborate with many different people.

We hold regular monthly meetings where administrative staff come together across the schools. Both for professional sparring and social collegiality.

Salary and terms of employment

A permanent position with employment at 27.5 - 34.5 paid hours per week on a school scheme, which means that your weekly working time is 30 - 37 hours in 42 weeks depending on agreed hours, and you take holidays / time off during most of the schools' holidays.

Salary and terms will be in accordance with the applicable collective agreement.

Final salary determination will take place after negotiation with the trade union organization based on qualifications.

Weekly hours are 30-37 hours on the school scheme.

The position is at all times contingent on a satisfactory public criminal record and an offense-free child certificate. Therefore, child and criminal record checks will be obtained. Employment is conditional on attestations not showing unsuitability for the position. You can read more about how we process your information here .

If you want to know more

If you need further information about the position, you are welcome to contact Administrative Manager Sofie Drechsler at [email protected] or on telephone 21 19 21 56.

Application Click on “Apply” below to fill out and submit your application. All fields marked * must be filled. Only when you have received a confirmation by email have we received your application.

Start date: 1 January 2027

Application deadline: 19 November 2026, 12:00

We expect to hold recruitment interviews on Tuesday 24 November 2026 from 14:00 onwards.