Event Coordinator (Event Manager) for the Events Unit

Would you be our new event coordinator and create events that make a difference for citizens, associations and communities? We are looking for a colleague for a permanent position in the Event Unit in Gentofte Municipality.

The Event Unit in Gentofte Municipality works professionally with planning, execution and evaluation of the municipality's events – always rooted in the purpose of the event. You will become part of a team of six employees, of which two are event coordinator trainees.

Your day-to-day as an event coordinator with us

The work in our unit is about more than the actual execution on the event days. It requires overview, good planning and close collaboration to make the purpose, participant experience and practical details come together and become a successful event.

As an event coordinator in our team, your tasks will include

• taking responsibility for planning, execution and evaluation of concrete events based on their purpose and target groups – both as project leader of an event and in collaboration with colleagues from other professional areas
• drafting timelines, coordinating tasks and ensuring progress across concurrent events and deadlines
• coordinating collaboration with colleagues, volunteers, suppliers and external actors and ensuring clear agreements on tasks and responsibilities during the execution of an event
• translating ideas into feasible events, following up budgets and ensuring that both practical details and the participant experience are considered

We work with large projects that require planning well in advance, so our daily work primarily consists of office tasks with planning, coordination and follow-up – supplemented by practical and creative work when the events are being carried out.

What do we offer?

As an event coordinator in Gentofte Municipality we offer

• a varied day-to-day where you work with the entire event from planning to execution and evaluation
• an experienced team with close collaboration and room for professional sparring
• independent projects, tasks and areas of responsibility where you can bring your skills and ideas into play
• a broad network and the opportunity to create events that make a difference for citizens, associations and communities

You will be a permanent part of a team where we help each other and share knowledge and experiences. We place emphasis on a safe and inclusive working environment with room for both professional and personal development. As an event coordinator with us you will have a broad touchpoint and collaborate with both internal colleagues and external actors. We work in a structured and project-oriented manner with clear frameworks for time, economy and responsibility and with a strong focus on the good audience and participant experience.

What we work with?

We work with events for the municipality's professional areas and for the municipality's citizens. The tasks range from large cross-cutting events to events that are developed in close collaboration with professional areas, cultural institutions and other partners.

Who are you?

We are looking for a trained event coordinator or a colleague with a similarly relevant education or experience who wants to be a permanent part of our team.

We expect that you

• can translate ideas into concrete events and work with the entire process from planning to execution and evaluation
• work in a structured and responsible manner with tasks, timelines and budgets – also when several events are running simultaneously
• thrive on driving your own tasks and engage in close collaboration and professional sparring with the team
• are welcoming, communicate clearly both in writing and verbally and contribute to good collaboration with colleagues, volunteers, suppliers and external actors
• maintain an overview and find solutions when plans change or unforeseen challenges arise
• want to work in a municipality where events create value for colleagues, citizens, associations and communities
• are practically inclined and tackle both administrative tasks and the practical execution
• are familiar with the Microsoft Office suite, use and stay updated on digital tools for planning and coordination

Your employment

• Employment: Full-time position with start on January 4, 2027, or as soon as possible thereafter. You will be employed in the Event Unit, which has an office at Gentofte Town Hall, but you should expect that the work also takes place in other locations in the municipality.
• Working hours: Your working hours may vary, depending on events and arrangements. Evening and weekend work may occur.
• Salary and employment terms: Salary and employment conditions are determined in accordance with the applicable collective agreement and the agreement for the Gentofte Municipal Association (GKF) and after negotiation with GKF.
• Child and criminal records check: When employed in the leisure area, child and criminal records must be obtained from the Danish National Police. This takes place digitally.

Curious about the job?

If you have questions about the position, the team or our way of working with events, you are very welcome to contact head of the Event Unit Per Sohl at 60 10 76 13.

Application deadline: Tuesday, November 24, 2026 at 23:59

Note that we only accept applications via the application form. A link can be found on the page.

We will hold interviews on Thursday, November 26, 2026