Head of Secretariat for Technical and Logistics, Aalborg University Hospital

Do you want to lead a secretariat in one of Aalborg University Hospital's largest operating divisions?

Technology and Logistics is seeking an engaged and development-oriented Head of Secretariat who can lead and further develop the department's secretariat and strengthen cross-cutting administrative functions in an organization with more than 600 employees.

As Head of Secretariat, you will take on a central leadership role with responsibility for both operations, development and staff. You will be an important sparring partner for the department management and will have significant influence on the development of the administrative functions that support the department's core task and ongoing development.

You will join a department with high professionalism, strong collaborative relationships and an informal working environment where we pull together. At the same time, we are facing an exciting development with new forms of collaboration, organizational changes and increasing demands for cross-cutting coordination and leadership support.

About the position

As Head of Secretariat you will be responsible for consolidating, developing and coordinating the cross-cutting administrative functions in Technology and Logistics. You will lead the Secretariat's 8 employees and be a central collaboration partner for the department management, where you contribute to translating strategic ambitions into concrete results.

The Secretariat supports the department in, among other things

• Executive support and administrative processes
• Personnel administration and HR tasks
• Support in connection with salary negotiations, local agreements and collective bargaining matters
• Support for the collaboration and occupational safety organization
• Recruitment and onboarding
• Finance, budget follow-up and financial management
• Duty planning and resource overview
• BI, data and management information
• Communication and administrative development tasks

Your main tasks

As Head of Secretariat you will be responsible for ensuring professional and coherent administrative support for the entire Technology and Logistics.

Your tasks include, among others

• People management, professional sparring and development of the Secretariat's employees.
• Ensure professional support for the department management in terms of executive support, HR, collaboration systems and organizational processes.
• Coordinate and support salary negotiations, local agreements and other personnel administrative processes in collaboration with management, HR and the trade unions.
• Support the department's collaboration and occupational safety organization and contribute to constructive cooperation between management and employees.
• Ensure well-functioning administrative processes within recruitment, hires, personnel administration and duty planning.
• Have overall responsibility for budget follow-up, financial management, financial analyses and quality assurance of financial processes.
• Prepare analyses, management information and decision bases that support the management's work.
• Drive and coordinate cross-cutting development and change projects with a focus on implementation, progress and stakeholder management.
• Develop and optimize administrative workflows and contribute to digitalization and strengthening of the department's administrative processes.
• Plan and coordinate internal and external communication in collaboration with the department management.
• Ensure high service level and professional support for internal and external partners.

The position gives significant influence on the development of the secretariat's role, organization and working methods in the coming years.

We are looking for a leader who

• Has experience with people management and administrative functions.
• Has experience with HR-related tasks, collaboration systems and personnel administrative processes.
• Understands collective agreements, wage formation and local agreements or can quickly acquire this knowledge.
• Has solid understanding of economics, budgets and financial management.
• Can create structure, overview and progress in a complex organization.
• Thrives with both operational, administrative and development-oriented tasks.
• Has strong relational skills and the ability to build buy-in.
• Communicates clearly and professionally, both verbally and in writing.
• Has good digital competencies and interest in data, management information and development of administrative processes.
• Works with a holistic approach and can translate strategic goals into concrete results.

Experience from the healthcare sector or a politically governed organization is an advantage but not a requirement.

Your background

You have a relevant higher education degree in administration, economics, HR, social sciences, public management or similar.

We place emphasis on your experience with leadership, financial management and cross-cutting collaboration in larger organizations.

We offer

• A central leadership position with significant influence on the development of the department's administrative functions.
• Opportunity to set direction for and further develop a strong Secretariat.
• Close collaboration with the department management.
• A department in development with high ambitions and great importance for the hospital's operations.
• A strong professional environment with engaged and capable staff.
• An workplace characterized by trust, collaboration and freedom under responsibility.
• Good opportunities for professional and managerial development.

About Technology and Logistics

Technology and Logistics is one of Aalborg University Hospital's largest departments with more than 600 employees and plays a central role in the hospital's daily operations and development.

The department is organized into four sections: Patient Logistics, Supply Logistics, Tech and Building Operations, and Projects and Medico. In addition, the department is supported by cross-cutting functions in the Secretariat.

In addition, the administrative unit Physical Planning is anchored in Technology and Logistics. The unit handles, among other things, strategic and operational planning of the hospital's areas, functional planning, relocation processes and capacity utilization.

Technology and Logistics supports the hospital's operations across multiple sites and a wide range of professional areas. The department's tasks range from patient and supply logistics to technical and building operations, medico, projects and physical planning, etc. This places high demands on coordination, collaboration and administrative support.

Aalborg University Hospital is still developing. New buildings are being put into use, workflows are being developed, and collaboration across sites and professional areas is strengthened continuously. At the same time, the development of the health service and the implementation of the health reform will create new tasks and opportunities for the hospital.

As Head of Secretariat you will play a central role in supporting the management and the organization in these processes. You must help create structure, coherence and progress in a complex organization with many professions, stakeholders and collaboration surfaces.

Salary and employment terms

The position is organizationally attached and based at Aalborg University Hospital in Hospital City. However, Technology and Logistics supports the hospital's functions across many sites, and as Head of Secretariat you should expect a workday with visible leadership, meeting activity and collaboration across the hospital's locations.

Salary and employment terms in accordance with the applicable collective agreement for academics employed in regions, etc., concluded with the relevant AC organizations or salary and employment terms according to the applicable collective agreement for administration and IT personnel, etc., concluded with HK.

Further information

If you would like further information about the position, you are welcome to contact

Belma Ilic

Head of Technology and Logistics

Phone: 40 30 96 71

or

Trine Thomsen

Section Chief, Projects and Medico

Phone: 21 22 96 28

Timeline

• Application deadline: October 28, 2026
• First interview round: November 3, 2026
• Second interview round: November 9, 2026
• Expected commencement: January 1, 2027

Application deadline: Oct 28, 2026

Department: Hospitalsbyen 1 9260 Gistrup

Location: Aalborg University Hospital