Medical secretary/health administrative coordinator for Surgery and Intensive Care in Viborg

Are you passionate about administrative operations tasks, and do you thrive in a everyday routine where plans can change several times during the day? Then you may be our new health administrative employee.

We are looking for a health administrative employee for a full-time position of 37 hours per week with daily on-site presence in our inpatient ward starting 1 December 2026 or as agreed.

You will become part of an administrative team consisting of two employees, who together handle a number of central functions for the department. The position therefore requires a high degree of collaboration, flexibility and understanding that you are mutually dependent on each other in completing tasks. It is important that you thrive with taking responsibility for both your own and shared tasks, and that you actively contribute to ensuring continuity in daily operations.

The position is characterised by many diverse tasks, ongoing priority changes, and close collaboration with the department’s management and other professional groups. Therefore we are looking for a colleague who can keep an overview even when the workday does not unfold as planned.

Your primary tasks

• Write for the emergency medical service and intensive care
• Onboarding of new employees and handling related administrative processes
• Working in ØS and SAP
• Orders and goods handling via RM Indkøb
• User administration in ESDH
• Administrative support via WeTalk
• Booking of meetings, rooms and catering
• Planning and operational tasks in BookPlan
• Deployment and handling of operation programs
• Tasks related to NABE and intensive registration practices
• Ongoing support of management, staff and department operations
• Ad hoc tasks of both minor and more complex nature

We emphasize that you

• Must be educated as a health administrative coordinator or medical secretary
• Have experience with several of the above areas of work and systems
• Thrive in a role with many interruptions and shifting priorities
• Are flexible and contribute positively to task solving when needs change
• Are responsible and understand the importance of stable attendance
• Work independently, in a structured way and follow up tasks to completion
• Are a team player who contributes to good collaboration in a small team
• Are able to collaborate professionally with patients, clinical staff, management and administrative colleagues

We offer

• An important and valued function in the department
• Wide contact across professional groups
• Close collaboration with engaged colleagues
• A workplace characterized by helpfulness, humor and respect
• A varied daily routine with significant impact on the department's operations
• Opportunity to use and develop broad health administrative competencies

Practical information

The position is 37 hours per week and requires daily on-site presence. As the role is closely linked to the daily operations of the department and the collaboration in the administrative team, presence is a significant prerequisite for completing tasks.

Employment is with Hospital Unit West (Hospitalsenhed Midt), read more about the overall hospital unit here https://www.hospitalsenhedmidt.dk/

Interested applicants, regardless of personal background, are encouraged to apply.

Salary and terms of employment

Salary and terms are in accordance with the applicable collective agreement in the field.

With reference to the Child Attestation Act in connection with the employment of staff, a child attestation will be obtained in connection with any possible employment.

Employment takes place with the Central Denmark Region (Region Midtjylland) with service initially at Hospital Unit Midt, Operation and Intensive Care.

Further information

Further information about the position can be obtained by contacting the Health Administrative Leader Maja Laursen at 2719 1111 or Medical Secretary Anne Lambert Stick at 7844 5200.

Your application

Your application containing information about education and previous experience must be received electronically no later than 13 November 2026. Interviews will be held on 18 November 2026.

The position is essentially a full-time position.

As the Region Midtjylland continuously conducts savings and reorganizations, employees who are relocated and apply for the position will have priority.

Region Midtjylland is, in accordance with the EU salary transparency directive, which came into force on 7 June 2026, obligated to inform you of starting salary or a salary interval before offering employment.

Here you can find Region Midtjylland's salary catalog for most occupational groups and positions found in Region Midtjylland: Transparency before employment - Medarbejder.rm.dk