Medical secretary/SAK as a duty planner for the doctors in the Emergency Department, AUH

Are you a trained health administrative coordinator/medical secretary and do you have experience with planning, administration and shift scheduling? We are seeking a colleague for our current shift planner from February 1, 2027 or by arrangement, where half of the working time is allocated to shift planning for the doctors, while the other half of the working time takes place in operations.

About the department

The Emergency Department at Aarhus University Hospital is one of the largest emergency departments in Denmark. We offer a dynamic and professionally engaged workplace where collaboration, development and innovation are at the center. As part of our team you will have the opportunity to work in a multidisciplinary community and help to develop and optimize work processes that make a difference for both patients and staff.

Your tasks as a shift planner

• manage work scheduling and registration of working hours for the doctors
• coordinate shift planning and cover sickness/absence
• work closely with management, including the Chief Physician and Chief Nurse, to ensure that the planning aligns with the department’s resources and needs
• update and maintain substitute lists as well as keep an overview of current and upcoming doctor staffing
• coordinate introductory programs for training doctors in collaboration with the multidisciplinary training team
• prepare administrative tasks in connection with trainee doctors, course participation and new hires
• contribute to further development of digitalization and strengthening of the task of work planning.

Your tasks in operations

• direct contact with patients, relatives and other professional groups
• to be the thread in the multidisciplinary work between doctors, nurses, service assistants etc.
• note writing from a wide range of specialties
• answering telephone inquiries
• registration, quality assurance and case processing in EPJ, Clinical Logistics, ADO, PPJ and the Doctor on Call system
• contribute to the ongoing transformation work around optimization of workflows, new RPA solutions and general development of the department.

We are looking for someone who

• is a trained medical secretary or health administrative coordinator
• has experience with shift planning and/or working time planning - preferably in a healthcare environment
• is familiar with relevant systems such as PDC Shift Planning and Function Plan as well as an understanding of doctors’ agreements and working time rules
• is structured and can handle multiple tasks simultaneously with a sharp focus on deadlines and details
• has good communication skills and the ability to work across professions with colleagues across the department
• is solution-oriented, independent and positive as well as thriving with responsibility and sparring
• is comfortable working with Excel and has good IT skills.

We offer

• a well-functioning colleagues group and a strong professional community
• managerial support and sparring as well as thorough training in shift planning and work planning
• great opportunities for professional and personal development in a department in constant change
• good working conditions where we prioritize balance between work life and leisure
• a social community with colleagues and participation in social activities.

Working hours

In the Emergency Department, the majority work across departments in rotating shifts as well as on weekends and public holidays. The detailed arrangement of your working hours will take place in collaboration with your colleague shift planner and the shift planner for medical secretaries. You will participate in the medical secretaries’ weekend rotation with 2-3 working weekends over a period of 8 weeks, depending on 8- or 12-hour shifts.

Salary and employment terms

Positions are 37 hours per week, and there is potential for flexible working hours.

Salary and employment terms according to applicable collective agreement. Employment is contingent on a satisfactory child/mren clearance check.

You will report to the department’s health administrative leader.

Application

We look forward to hearing from you.

The deadline for applications must be received no later than November 22, 2026, and interviews are expected to be conducted on December 2, 2026.

If you have questions about the position, you can contact Chief Physician Lubna Kokholm at tel. 2424 2198.

The position is, as a rule, a full-time position.

As Region Midtjylland is continuously implementing savings and reorganizations, employees in redeployment who apply for the position will have precedence.

Region Midtjylland is, in accordance with the EU directive on wage transparency, which came into effect on June 7, 2026, obliged to inform you about starting salary or a salary range for a position before offering employment.

Here you can find Region Midtjylland’s pay catalog for most professions and positions found in Region Midtjylland: Transparency before employment - Employee.rm.dk