School secretary / administrative employee sought for Vestervang School in Glostrup Municipality

Are you our new skilled administrative employee who wants to be the natural focal point in a busy and diverse administrative environment? Can you maintain the big overview and good humor – even when the phone is ringing, an employee stands at the counter, a student needs help and there are many administrative tasks waiting to be solved? Then maybe you are the one we are looking for!

About Vestervangskolen

Vestervangskolen in Glostrup Municipality is an ambitious profile school with a focus on sport, health and committed communities. We are a school for everyone with 350 wonderful students and 60 dedicated staff, where great diversity is part of our strength and everyday life. With us, wellbeing, learning and movement go hand in hand, and we work purposefully to help each child integrate well into the community.

The school office is the school's heart, and it is here daily life is bound together for pupils, parents, teachers, pedagogues and management. We offer a workplace with room to grow, lots of humor and an informal tone, where we lift together.

Who are you?

With us, your personality and your approach to work are at least as important as your CV. We are looking for an outgoing, smiling and skilled administrative employee who meets everyday life with can-do spirit, IT flair and a strong sense of service. Maybe you come from a similar position, or you have another administrative background and are ready to get to know the school sector from the ground up.

We are looking for a colleague who

• Meets people with a smile and is proactive when good solutions need to be found.
• Is quick to learn, curious and ready to take autonomous responsibility for the tasks.
• Has flair for IT and learns new digital systems without problems.
• Has a good sense of prioritizing tasks and has a knack for what is most important to grasp here and now in everyday life.
• Loves a varied day with a good mix of quick tasks and deep, complex cases.
• Thrives in a lively environment with lots of interruptions, where children and adults regularly pop by the office.

It is an advantage if you have knowledge of the following systems: TEA (student administration), SD (personnel), Aula, Subit (substitute coverage), Prisme (economy), Tellis (procurement) and ESDH/Acadre (case management). We also work and share knowledge in MS Office and Google Drive.

Your primary tasks in brief

• The school's face outward: Personal, telephone and written service to staff, leaders, parents, pupils and partners.
• Student administration: Enrollment, administrative updates and daily recording.
• Staff administration: Hiring, absence registration, holiday reporting etc.
• Economy and procurement: Bookkeeping, budget monitoring, invoicing and order placement.
• Case handling: Administrative ad hoc tasks, including e.g. freedom of information cases.
• Various practical tasks: Planning and preparing events (e.g., receptions, relocations and anniversaries), ordering and arranging refreshments for meetings etc.

About us

At Vestervangskolen you will become part of a well-functioning school with engaged teachers and pedagogues who all value good administrative support in daily life. You will be the school's only administrative employee, but there will always be help and good sparring to be found from the other administrative staff at the other schools in Glostrup, as we have a strong administrative community across the schools.

In daily life at Vestervangskolen you will work closely with Vestervangskolen's leadership team, which consists of the top school leader and two department heads. You will report to the head of IT, finance and administration, who also physically sits at Vestervangskolen, together with a smaller group of administrative staff who work across all the schools.

Appointment process and practical information

• Questions about the position: You are very welcome to contact the head of IT, finance and administration Kirstine Sidenius at telephone 24630746.
• Application deadline: Thursday 19 November 2026. The application must be sent electronically via our recruitment system.
• Interviews: We expect to hold interviews on Monday 23 November and Thursday 26 November.

Salary and employment terms: The position is a full-time role with start on 1 January 2027 (or possibly earlier). It is an advantage if you can meet at 7:45 when the day starts at the school. Salary and employment terms are governed by the applicable collective agreement.

When employed in Glostrup Municipality, a criminal record, a children's record and references from previous employers are always obtained.