Administrative employee / school secretary wanted for Hornbæk School

Would you like to be part of a development-oriented school where job satisfaction, community and professional pride go hand in hand? Are you passionate about making a difference – both professionally and personally? Then we may have your new job here in the lovely Hornbæk

Are you structured, service-minded and good at keeping an overview when everyday life speeds up? Do you smile easily, have a positive approach to people and a desire to be a central part of the school’s daily life?

We are looking for a colleague with a good mood, a twinkle in the eye, and the ability to handle many different tasks at once. You thrive in a daily routine where no day is the same, where relationships matter, and where you, together with the rest of the administration, help create a professional and welcoming school for students, parents and staff.

About the position

As school secretary you will be part of the school’s administrative core and an important link between students, parents, school staff, school leadership and external partners. You will meet many different people during the day, and it is therefore important that you are approachable, patient and professional in your communication.

It would be an advantage

• That you have an administrative education
• That you have knowledge of administrative tasks at a Danish public school
• That you have knowledge of Aula, TEA, ISTvikar, TRIO, Acadre, TOPAS, testogprøver.dk, optagelse.dk and data agreements
• Are familiar with IT and quickly learn new systems

Your tasks may include

• Student administration in the school’s administrative system TEA, including new kindergarten class pupils and ongoing maintenance.
• Responsible for IST, TRIO, TEA, Acadre, Aula, Meebook
• Co-responsible for final exams
• Administration of substitute coverage and daily operational tasks
• Phone service and handling of the school’s shared mailbox
• Support of the school leadership with administrative tasks
• Meeting planning and minutes (AMED and other committees)
• Practical ad hoc tasks related to the school’s daily operations
• Communication with parents, staff and external partners

We offer

• An exciting and varied position with extensive contact
• Skilled and engaged colleagues – the school’s leadership and an administrative secretary with financial responsibility as close colleagues
• An informal workplace where we value good humor
• A workplace focused on collaboration, well-being and professionalism
• Opportunity to influence and develop administrative work processes
• A daily life where you make a noticeable difference for students, parents and staff

You are welcome to call Hornbæk School at tel. 4928 1680 or the acting head of school Jeanette Scaglione Jordahn at tel. 2531 1684 for further information or to arrange a visit to the school.

The position is 35 paid hours per week with start on 1 January 2027. Holidays are taken during the schools’ holiday periods and the 6th vacation week is arranged by agreement.

Application deadline: 20 November 2026.

We conduct interviews on an ongoing basis and therefore encourage you to apply as soon as possible. As part of the recruitment process we will obtain references on the candidate we wish to hire.

Salary and terms of employment are in accordance with the current collective agreement between KL and HK. Qualification pay negotiated on the basis of Helsingør Municipality’s pay policy.

Helsingør Municipality requires a criminal record and child protection certificate for the applicant to be employed, and this will be included in the overall final assessment.

You must submit your application via the municipality’s website www.helsingor.dk .

We look forward to hearing from you

In Helsingør Municipality we value that employees and managers develop their professional skills. Therefore we focus on creating coherence between the ambitious development of the entire organization Helsingør Municipality and the continuing education of both employees and managers – professionally and personally.

9 out of 10 residents live less than 2 km from the water. Here Hamlet and Kronborg meet with world-renowned architecture and a cozy medieval town in one and the same place. Check #VisitHelsingor and see for yourself.