Financially savvy secretary sought for Assens Daycare and School

We are seeking a financially strong, and preferably experienced, secretary who can contribute to the continued secure and stable operation of our institution.

About Assens Day Care and School

Assens Day Care and School is a joint operation consisting of day care (35 children) and special day care (8 children), a small ordinary primary school from 0th to 9th grade (130 pupils) and two special departments (50-60 pupils).

In addition to our new colleague, the management and administration consist of pedagogical leader (day care), department head (special), deputy principal (special/general), day care and school principal, technical service manager and secretary.

About the position

Our upcoming secretary will be responsible for the following tasks

Finance, budgets and accounting

• Send input and verify information in the resource model that forms the basis for revenues for the school, after-school club (SFO) and day care
• Preparation of budget proposals based on local dialogue, prioritization and practice
• Enter the budgets into the municipality's financial system
• Budget and accounting responsible in cooperation with the day care and school leader
• Monthly follow-up on operating budgets and wage costs and deviations in revenues
• Maintain updated lists of revenues for our special departments
• Ongoing collection of revenues for students financed by charges
• Update allocation percentages for employees with distribution between multiple departments
• If applicable, present budget and accounts to the board, MED committee and staff in collaboration with the day care and school leader
• Ongoing payment of electronic invoices

Other tasks

• Partial staff and student administration
• Secretary for the MED committee: prepare draft agenda and minutes at meetings
• Administrative tasks in connection with reassessment and visitation of students with special educational needs
• Partial front-line staff handling telephone and in-person inquiries

You will work to support management so that a solid decision basis regarding the finances in all units is provided. In addition, you shall support all employees based on the indicated areas of responsibility.

What can we offer?

• A work community based on mutual respect and trust
• A workplace that is passionate about the task, sees opportunities, is flexible and wants to develop further in collaboration with each other
• An imperfect workplace that collaborates closely on the complex tasks that Assens Day Care and School encompasses
• A work environment with "high ceilings" (open atmosphere), and where we value today’s good laughs

We expect that you

• have relevant education for the task
• can work in Excel
• have experience with OPUS economy, but this is not a requirement
• have administrative flair, work in a structured manner and be good at finding solutions
• are good at collaborating with many different types of people
• are professional and personable at the same time
• are approachable, outgoing and service-minded

Further information

The position is 37 hours per week.

For further questions please contact

Lars Øgendahl Overgaard (day care and school leader), tel. 21 38 02 43/ [email protected]

Maja Kvist (secretary), tel. 21 59 03 75 /[email protected]

Application deadline is Wednesday 18/11 at 12.00.

Interviews will take place Monday 23/11 in the time frame 12.00-17.00

We will obtain references by agreement prior to a final employment decision. Please attach written references and educational papers in your application if possible.

Salary and terms of employment

Employment is on collective agreement terms, where the salary is agreed with the negotiating organization.

Your primary workplace will be in Assens, but travel within the municipality for meetings away from the premises can be expected. Therefore you must have a valid driver's license and own car. Criminal record and child background checks will be obtained, and employment is conditional on their approval. To be employed in Mariagerfjord Municipality you must have MitID.

About Mariagerfjord Municipality

Mariagerfjord Municipality is one of Denmark's most beautiful municipalities with a unique and varied nature by forest, coast and fjord. We lie centrally between Aalborg and Aarhus and are thus a link between North Jutland and the rest of the country. Our goal is clear: We want more, and there is room for more. Therefore we focus on creating the best framework for our about 42,000 inhabitants, for our business community and for the development of the municipality.

In Mariagerfjord Municipality we want all our 3,400 employees to experience themselves as an important part of the community. We have the freedom to use our competencies and ideas, so we solve the core task in the best possible way and make a difference for our citizens. We focus on psychological safety and show respect for each other's differences. We all take shared responsibility for the community and the task, and therefore we also place great emphasis on a well-functioning collaboration in the MED organization.