Secretary or Health Administrative Coordinator for the Clinic for Congenital Heart Disease at Rigshospitalet

Would you like to be part of a highly specialized area, where you play a central role in coordinating patient pathways for adults with congenital heart disease?

We are seeking a secretary or health administrative coordinator with start date 1 December 2026. The position is 32-37 hours per week, and the workplace is the Clinic for Congenital Heart Disease at Rigshospitalet.

About the clinic

The Clinic for Congenital Heart Disease provides outpatient controls and trajectories for adult patients with congenital heart disease. The patient group ranges from young people in the transition from paediatric to adult care to older patients with complex and lifelong disease courses.

We work in close multidisciplinary collaboration between doctors, nurses, secretaries and other professions with focus on high professional quality, continuity and patient-centered treatment.

The clinic is located at Rigshospitalet, building 3, 14th floor, and is directly connected to our cardiac medicine inpatient unit, which provides highly specialized catheter-based investigations and treatments for patients with congenital heart disease.

About the position

You will become an important part of the clinic's daily operations and have close collaboration with the clinic's current secretary as well as doctors and nurses.

Your main tasks will include

• Booking and coordination of outpatient appointments
• Planning and coordination of examinations and patient pathways
• Working with work lists, reports and registrations
• Handling LÆ certificates and insurance matters
• Case management of outpatient patients
• Stock ordering and administrative tasks
• Guidance for patients and relatives
• Reception of patients in our "Waiting and Welcome" area
• Phone service within the clinic's telephone hours

You will also be part of the overall secretary group in the Heart Center and Department of Cardiac Diseases. Monthly secretary meetings with the department management and network meetings for the department's secretaries are held here.

Working hours are generally between 08:00 and 15:30 on weekdays.

We are looking for you who

• Are educated health administrative coordinator or medical secretary, or have another relevant administrative background within the health service
• Have experience with the Health Platform and good IT competencies, but most importantly that you want and are able to learn the tasks and become part of the work community.
• Work systematically and have an eye for detail
• Prioritize high quality and correct registration practice
• Can work independently and take responsibility for own tasks
• Thrive in a daily life with many varied tasks and contact interfaces
• Have good collaboration skills and actively contribute to a positive work environment
• Meet patients, relatives and colleagues with respect, cordiality and professionalism
• Can maintain overview in a busy daily life
• Are engaged, flexible and have a good mood
• Wish to contribute to both operations, development and good cross-disciplinary solutions

We offer

• An exciting position in a highly specialized field
• Thorough introduction and training
• A close multidisciplinary collaboration with dedicated colleagues
• Opportunity to influence workflows and task solving
• Co-responsibility and influence in everyday life
• A strong professional and social community
• Participation in professional and social events
• An employer with focus on quality, collaboration and patient pathways

Employment terms

The position is 32-37 hours per week with start date 1 December 2026.

Salary and employment terms follow the collective agreement for health administrative staff at overenskomst for sundhedsadministrativt personale .

Application process

The deadline for applications is 25 October 2026.

We will conduct interviews on an ongoing basis and on 28 October 2026.

If you have questions about the position or would like an informal visit to the clinic and ward, you are welcome to contact:

Head Nurse Kim Mechta Nielsen

Tel. 35 45 86 82

We look forward to receiving your application and CV via the link on the page