Student assistant for the PandemiX research center at the Institute of Natural Sciences and Environment at Roskilde University

Student assistant to the PandemiX Research Center

• Do you want to perform very different types of administrative tasks that support an important research field?
• Do you enjoy a mix of tasks and want to work closely with researchers, PhD students and administrative staff across disciplines and institutions?
• Gain insight into the research world and the work at an international research center focusing on pandemics and epidemiology in this budding student assistant position with close contact to the country’s leading pandemic experts

PandemiX Center of Excellence at Roskilde University brings together a range of scientific disciplines across the Department of Science and Environment (INM) and aims to explore the dynamics and effects of pandemics. We conduct interdisciplinary research on historical and contemporary pandemics at a high international level. We are a team of epidemiologists, mathematicians, historians, among others, who collaborate across to provide the most relevant perspectives on COVID-19 and previous pandemics.

In addition, we are an administrative team, with a center coordinator and student assistants, who support the researchers and daily life in the center. PandemiX is a basic research center supported by the Danish National Research Foundation. We look forward to having you on the team.

Tasks and qualifications

Your main tasks will be to assist and support our center coordinator with administrative routine and weekly recurring tasks related to the center’s work. In addition, you will participate in a wide range of other tasks related to;

• Support administration of travel reimbursements, including guiding colleagues in the use of the reimbursement system RejsUd - including obtaining documentation and handling reimbursements
• Collection, structuring and quality assurance of data and information for reports to foundations and other evaluations
• Practical planning, coordination and conduct of weekly meetings and seminars, workshops, guest lectures and conferences - e.g. arranging meeting refreshments, taking minutes and handling attendee lists, etc.
• Updating PandemiX’s website and LinkedIn
• Ongoing ad hoc tasks in an international and interdisciplinary research environment
• Contribute to creating a well-functioning and inclusive research environment for researchers, students and guests

We emphasize that you;

• Are a student in a higher education program with at least 2 years left of your studies
• Like (and perhaps have experience with) supporting a dynamic research environment
• Have proficiency in Office (Excel, Word, PowerPoint) and conducting hybrid meetings on Teams etc.
• Speak and write English - it does not have to be fluent, but you must be able to communicate with English-speaking colleagues
• Work independently, are diligent and keep commitments
• Have an engaged and positive attitude - and be a good colleague

You will become part of the administration at PandemiX, providing administrative support to the center’s group of researchers and partners. Your working hours can largely be arranged around your studies with particular flexibility during exam periods. However, attendance in the Center’s premises at the Statens Serum Institut (SSI) once a week will be necessary, and you must be willing to attend at Roskilde University (RUC) as well. You will receive the necessary training in the administrative systems.

More information

For further information about the position please contact PandemiX’s center coordinator Johanne Greibe Andersen at [email protected]. We expect to conduct interviews in week 45.

Terms of employment

The position is a part-time appointment of 8-10 hours per week. Your supervisor will be Secretariat Manager Yosef Bhatti. On a daily basis you will report to the center coordinator Johanne Greibe Andersen. Employment is in accordance with the collective agreement between the Ministry of Finance and HK as a student assistant. We would prefer that you can start on November 15 or as soon as possible thereafter. The position depends on study activity, but the appointment runs no later than 31.05.2029.

According to the directive on pay transparency, the salary ranges for the different job categories at Roskilde University are available here .

Application

Apply for the position at https://ruc.dk/ledige-stillinger-pa-roskilde-universitet/

The application must include

• Motivated application
• CV
• Documentation of education

Application deadline is 19 October 2026.

Materials received after the deadline will not be considered.

Roskilde University encourages all to apply regardless of personal background as part of reflecting the surrounding society.

The recruitment process at Roskilde University may include a risk assessment as a tool to identify potential risks associated with new hires, ensuring a safe, compliant and integral workplace.