The Royal Danish Ballet seeks a department secretary/PA

Would you like to help support and further develop one of Denmark's most iconic cultural institutions?

As Department Secretary/PA you will be a trusted organizational support for the ballet director and the head of administration. You will contribute to supporting both the ballet director and the department in creating structure, momentum, and quality in the management work and ensuring that the management has the best possible framework to make decisions and translate them into action.

The position requires strong organizational skills, an eye for context, and a desire to challenge workflows when it can improve the basis for decision-making and create more efficient processes.

As Department Secretary/PA , you will play a key role as the central support for the leadership; in addition you will be expected to drive and develop fixed annual cycle tasks across the department.

The Royal Ballet is in the process of designing, digitizing and optimizing the workflows around the many administrative tasks behind the scenes. You will become an important part of this work and contribute to ensuring the efficient processes necessary to realize the many ballet performances each season.

Your tasks

• Support the ballet director in calendar management and meeting coordination
• Contribute to the improvement of administrative workflows across the department
• Follow up on the progress of the department's development projects, and e.g. personally drive:
• An improved onboarding process for a good welcome for new colleagues and guest artists
• Relations work with external artists on behalf of the ballet director
• Management presentations
• Communications tasks
• Ensure progress and planning of annual cycle tasks, including across the theatre
• Plan internal meetings and events.

We need a Department Secretary/PA with substantial experience from a similar position to handle administrative tasks in the organization as well as provide special support to the leadership.

We are looking for you who

• Have experience with executive support
• Have extensive experience with IT and digital tools
• Are able to work independently, prioritize effectively and keep calm in a changing daily life
• Are collaborative and development-oriented
• Have good communication skills both verbally and in writing
• Master English at a professional level both verbally and in writing
• Are structured, service-minded and good at keeping overview
• thrive in many contact surfaces and can work independently

We offer a very special daily life in an international and dynamic organization with close contact to the theatre's artistic and administrative core, where you have good opportunities to influence your own tasks.

Terms of employment

The position is full-time. Salary and terms of employment are arranged in accordance with the current agreement with HK.

The workplace is The Royal Theatre, The Royal Ballet, located in the heart of Copenhagen. The position reports to the head of administration and works closely with the artistic leadership.

Start no later than 1 January 2027 or as soon as possible.

Please note that a child safeguarding certificate will be obtained in connection with the employment

How to apply

Click on “Search for the position” at the bottom of the advertisement.

Application deadline: 10 November 2026

We expect to conduct interviews in week 47 2026.

All interested candidates, regardless of background, are encouraged to apply for the position.

Contact person

Further information about the position can be obtained by contacting the Administrative Manager Dorthe Gude at [email protected] .

About The Royal Ballet

The Royal Ballet is one of the oldest and most renowned ballet companies in the world. With its unique Bournonville tradition and eye for renewal, the company presents a versatile and highly artistic repertoire. The company consists of about 80 dancers from around the world and is led by Artistic Director Amy Watson. The Royal Ballet is part of The Royal Danish Theatre and is based in Copenhagen.