Management Coordinator/PA to the Institute Management at the Psychological Institute

Do you have strong organisational skills? Can you translate your PA competencies into concrete actions that effectively support the leadership? And are you motivated by contributing to the leadership and the organisation succeeding?

At the Psychological Institute we are looking for a skilled colleague who can apply analytical and communicative competences to professional management support through coordination, planning, follow-up and quality assurance.

Responsibilities and tasks

As a management coordinator you ensure structure, overview and efficient workflows that support the leadership's strategic and operational work. You function as a sparring partner and administrative key person for the management group through coordination, follow-up and support of decision-making processes.

The position is newly established, and there will be great variation in the tasks, which you will also have a good opportunity to influence. The tasks span both ongoing operations and ad hoc tasks for operational optimization and development tasks.

An important task will be to drive and support the implementation and use of the university's core systems at institute level. You contribute to creating coherent and efficient workflows within education, research and administration and act as a link between the institute and relevant units at faculty and university level. The role requires an understanding of both IT systems, processes, automation/AI and organizational contexts.

Other tasks include, among others

• Leadership support, including preparation of management information and decision proposals.
• Secretarial support for institute leadership meetings, staff meetings and meetings with external partners, including preparing and producing agendas, meeting materials and minutes.
• Coordination and support of tasks related to recruitment and onboarding of new employees.

You will have extensive contact and a broad network at both the institute and the faculty, including particularly with units in the faculty's shared administration center.

The right candidate

We are looking for a new colleague who both thrives with detail-oriented system- and data processes and with more outward-facing tasks that require strong relational skills.

As a management coordinator/PA you work in a structured and autonomous way, have good organisational understanding and are able to act flexibly and prioritise tasks in a daily life with deadlines, changing needs and shifting priorities.

With the broad contact surface you meet many different people, and you have an open and friendly personality with good collaboration skills and an inherent service mindset.

Qualifications

The right candidate has a master's degree and some years of relevant experience in management and secretarial support.

In addition, it is important that you are good at formulating yourself in Danish and English in both oral and written communication.

You have strong digital competences, thrive with system-supported work processes and can contribute to the implementation, development and use of administrative systems and other IT tools.

About the Psychological Institute and Aarhus BSS

As a management coordinator/PA for the institute management at the Psychological Institute you collaborate with the entire institute management, which consists of the institute director, deputy institute director, study director, institute secretariat head and the centre head of one of our research centers.

You will become part of the institute secretariat with 9 employees and the institute secretariat head at the forefront. We solve a range of administrative tasks close to the institute's core activities, and we have a good working environment where there is focus on collaboration, respect and professionalism. The secretariat plays a central role at the institute and is in many contexts a prerequisite for the organisation to succeed as a whole. We act as a link to the rest of the administration at the faculty. At the same time, we attach importance to supporting your professional and personal development.

At the Psychological Institute we teach and research in the most central areas within psychology. The institute employs about 60 scientific staff and 40 PhD students. Our researchers have a strong tradition of collaboration with both Danish and international researchers from several different academic fields such as health and psychiatry, education, pedagogy, linguistics, philosophy, religious studies, organizational development and leadership, economics and neuroscience.

The Psychological Institute is one of the six institutes at Aarhus BSS, Aarhus University. Aarhus BSS has achieved the prestigious AACSB, AMBA and EQUIS accreditations.

You can read more about the Psychological Institute at: https://psy.au.dk/

Terms of employment

Salary and terms of employment follow the agreement for academics in the state. You will be employed as an AC assistant at base salary grade 4-8.

Aarhus University

Aarhus University will be an attractive and inspiring workplace for everyone and wants a culture where each individual can unfold and develop. We view equality and diversity as a resource and therefore encourage all interested to apply .

Applications must be submitted via Aarhus University's recruitment system, which can be accessed under the job advertisement on Aarhus University's website.

About Aarhus University

Aarhus University is a academically broad and research-intensive university with high quality in education and research, and a strong commitment to societal development nationally and globally. The university offers an inspiring educational and research environment for 37,500 students and 9,000 staff with an annual turnover of DKK 8.9 billion. Read more at www.au.dk