We are looking for a medical secretary / health administrative coordinator for a strong community in development

You now have the opportunity to become part of a department with high professionalism and a strong sense of community in development.

We are seeking a medical secretary / health administrative coordinator, who will have a central role in our outpatient clinic, which has a high patient flow and a well-functioning cross-disciplinary collaboration. You will be organizationally anchored in the Infectious Diseases Outpatient Clinic, but we expect you to be flexible regarding coverage of our other departments – you will among other things become the primary replacement in our Diagnostic Unit which handles accelerated cancer pathway processes.

The entire healthcare system is in a time of change with the merger into Region East and the new health reform. Therefore we seek a colleague who is curious about development and eager to actively contribute to shaping future workflows and creating value for patients, partners and the department as a whole.

Who are we?

We are a secretary group consisting of 7 professionally experienced, skilled and engaged secretaries, who work closely with the department's other professional groups.

We help and cover for each other across departments during holidays and illness, and you will therefore receive a thorough introduction to the tasks across the whole department.

In addition to the 7 permanent secretaries, we contribute to training health administrative coordinators, and typically have several students during the year – this task is shared, but with a fixed supervisor in the department.

We offer you

• An exciting, independent and development-oriented job
• Committed and helpful colleagues, where good collaboration across disciplines is highly prioritized
• A versatile secretary role – with a good mix of telephone handling, patient contact, and various back-office tasks
• Exciting registration tasks including compliance with diagnostic rights and cancer pathway processes
• A department with an environment characterized by a high professional pride
• Structured and well-planned workflows
• Focus on psychological safety and a positive work environment with humor, helpfulness and room to ask questions – also when it is busy
• A workplace that is rapidly developing towards the Future Outpatient Clinic and digitization of workflows
• Opportunity for ongoing skill development

Your qualifications and competences

We are looking for a new colleague who is trained as a medical secretary or health administrative coordinator. You have experience working with the Health Platform and other IT tools used in the healthcare system.

In addition we expect that you

• Are adaptable, flexible and place high value on professionalism and take shared responsibility
• Have a flair for coordination, prioritization and structure – even in a busy everyday life
• Can handle multiple tasks simultaneously, but still maintain a good tone
• Contributes positively to the community – with us we pull together as a team
• Handle our patients and relatives in a professional manner, ensuring them a good experience with us
• Innovative and interested in contributing to the development of the secretariat while you thrive with routine tasks
• Are trained as a SAK supervisor or wish to undertake the training as a supervisor

About the Infectious Diseases Department

We provide assessment, monitoring and care for patients including: HIV, hepatitis, immune deficiencies, severe infections, tropical diseases and evaluation for possible malignancy.

In addition, the department has significant research activity – including within clostridium difficile, opportunistic infections, hepatitis and HIV.

The department consists of

• Inpatient ward with 28 beds
• Outpatient clinic with a large daily patient flow
• Diagnostic Unit
• Immigrant Medicine Clinic

Has this sparked your interest?

If you want to know more about the position or have questions, do not hesitate to contact the health administrative leader Michella Enghave at tel. 40 28 07 67 or [email protected].

We will hold interviews in the beginning of week 48.

Employment terms

The position is 34-37 hours, and your working hours are expected to be between 8:00 and 16:00, Monday to Friday. Start as soon as possible.

Salary and employment terms follow the collective agreement between the Regions' Pay and Tariff Board and HK Municipal for medical secretaries.

Only applicants who are trained as a medical secretary or health administrative coordinator will be considered for the position.