Work Schedule Planner and Secretary in One Position for Egely

Are you passionate about planning, and about making things come together in a higher unity? Are you good at creating overview and thrive with working independently?

Then you may be our new work-time planner/secretary.

We offer

• An exciting and challenging workplace where you sit together with colleagues as administrative staff, and with a broad network across the center
• Intro and buddy training for your tasks and instruction in HosInfo and working time rules
• A workplace in constant development
• A good working environment where we value high professionalism, but also appreciate humor and an informal tone
• Salary and employment terms according to applicable collective agreement, as well as high flexibility.

Who are you?

You have a office education and an administrative background, and you have experience with working-time planning and varied secretarial tasks. You should be willing to work 32-37 hours per week.

You have a good overview, are strong in writing and speaking, can acquire new knowledge, are good at collaborating and can juggle 2 functions in one position.

The task as working-time planner

You shall prepare weekly working-time plans in accordance with the collective agreements and the applicable working-time rules as well as local agreements, so that the individual employee at all times knows their working hours at least 4 weeks ahead.

You shall help ensure that standards are followed. You do this in close collaboration with the department head and with input from the HR specialist.

• Working-time planning for all professional groups in accordance with the collective agreement and working-time rules
• Coding of worked hours, registration and payroll reporting in HosInfo
• Drafting general plans in collaboration with the department head and the professional lead
• Arrangement of working hours in relation to incoming requests from employees
• Arrangement of working-time plans in connection with holidays, time off, staff meetings, course activities, education etc.
• Calling in substitutes in the planning and operations phase
• Coordinating function in case of sudden illness and similar.

The task as secretary

• Approve invoices and minor tasks within finance
• Minute-taking from meetings and conversations, as well as other written tasks
• Answering telephone calls, guests, handing out guest keys, key cards and alarms etc.
• Handle mail in and out of the house
• Administer among others Nexus, Safetynet, SydID, M365 and create citizens in AS2007
• Purchase of various articles for the organization
• Various ad hoc tasks.

Egely - in short

Egely is Region Syddanmark's secured 24-hour institution for youths aged 12 to 17 who are placed on legal or social grounds. We are approved for 14 places, of which 5 are in the specially secured department. About 60 youths are admitted per year. Currently we have 2 open departments with a total of 10 places.

We are about 80 employees – mainly pedagogical staff in the living units, but also psychologists, health-care staff, social workers, teachers and other professions.

The youths we work with often have complex challenges with outward-behavior, crime, substance abuse or psychiatric issues.

Our main task is to help the youths find calm and stability, so they can build new life strategies and take steps toward a better future.

All children and youths at Egely are offered education or day activity in our internal teaching house, and have their everyday and leisure life in a living unit with four other children and youths.

The youths are often placed due to complex social, psychiatry-related and behavioral challenges such as outward aggressive or criminal behavior, substance abuse and other co-occurring challenges.

You will report to the department head, but must also collaborate with the HR specialist at Social Center Lillebælt, who sits in the center administration in Fredericia.

We expect

• That you have experience with working-time plans and knowledge of collective agreements and working-time rules
• That you can communicate with employees and help support the framework for working-time planning that management has laid out
• That you take responsibility in the task and ask questions as soon as something is different. This to ensure you obtain the necessary knowledge regarding compliance with applicable collective agreements and working-time rules etc.
• That you have a driver's license for a car.

Curious for more?

You can read more about Egely on our website Egely and watch our video about working at Egely: Job at Egely

You are welcome to contact deputy center manager Nethe Junkerby at 29668802 between 08:00 and 09:00 on all weekdays.

Your application must include documentation of education, a complete CV and relevant attachments.

The region is obliged to inform you about the starting salary for the position.

You will be informed of base salary, centrally fixed allowances and pension in the collective agreement for: Administration and IT staff, etc., collective agreement number 32.01.1

In addition to the starting salary, the position may include negotiated allowances depending on the position, your experience and qualifications.

Starting salary for positions in Region of Southern Denmark

Application deadline: November 12, 2026.

Employment interviews: Held on November 18, 2026.

Start date: January 1, 2027.

References and child-care and criminal record checks will be obtained before employment. It is a condition for employment that the certificates are deemed satisfactory.