Office Assistant for the Management Secretariat in Planning, Technical & Environment - Maternity Leave Cover

Our colleague is going on maternity leave, and therefore we are looking for an office assistant for a maternity cover. This is a part-time position of 17 hours per week.

Are you an independent and service-oriented profile who takes pride in making others look good? Can you see yourself in a large professional community where you are an important part of the engine room? Then you are surely a great candidate!

About the Directorate of Leadership Secretariat and your tasks

The Leadership Secretariat is anchored in the Department of Business and Sustainability, but we are here for the entire Planning, Technical and Environmental Administration.

The tasks of the Leadership Secretariat include secretarial functions for the director and the management team, political briefings and agenda production as well as general secretarial support for the four departments of the administration. We are driven by delivering good and fast service and are motivated by helping others to succeed.

As an office assistant in the Leadership Secretariat, your primary task is to contribute to professional and efficient secretarial support.

Your main tasks will be

• Agenda production and minutes for the Building Improvement Committee and the administration’s Local-MED
• Serving the director and the management group, including secretarial support for the head of the Department of Operations & Construction and administrative preparation
• Participate in the secretariat’s operational tasks, e.g. meeting bookings, meeting preparation, planning of larger meetings and events, administration of the administration’s cars, business contracts and other equipment.

About you

We are looking for you who have strong administrative skills and who thrive in a visible role with a large contact surface. You may have many or few years of experience – that is not the most important.

What we emphasize is that you have the right qualifications and qualities. You are straightforward and available, have a high level of service and think in solutions. You have an understanding of a politically governed organization where quick responses are required and where the secretariat’s competence and service mindset show that we can juggle many tasks without losing focus. You are motivated by and enjoy contributing to others’ success.

We expect that you

• have a relevant office education, including knowledge of confidentiality and handling of confidential information
• are a whiz with Outlook and also preferably have knowledge of Teams
• can coordinate and collaborate on task solving with your colleagues
• work systematically, keep track of details and follow up
• are strong at proofreading so that agendas and minutes are in order

It is an advantage, but not a requirement, that you have experience from similar positions in the municipal sector, including if you have experience with the ESDH system Acadre and the financial system Prisme 365.

What can we offer you?

You will get a unique opportunity to join a capable team that is close to the political and administrative leadership. You will become part of a strong professional community where there is room for deepening and room for sparring. We have a good and social work environment where there is room for diversity. It is high ceilings, room for laughter, and we help each other.

High complexity and sharp deadlines are also part of our everyday life – we always help each other, prioritize fiercely, and we are good at giving each other a pat on the back along the way.

We take great care to welcome new employees. Therefore you can expect a thorough introduction program – both to your tasks and to the administration you will become a part of.

Salary and terms of employment

This is a fixed-term maternity cover for 12 months – possibly as a flex job – with a weekly working time of 17 hours.

Salary and terms of employment according to the applicable collective agreement.

Expected start date 1 January 2027, but very preferably earlier if possible.

Place of employment is the Leadership Secretariat with address at the Town Hall, Skelbækvej 2, 6200 Aabenraa.

Want to know more?

You are welcome to call the department head, Helle Malene Kjølsen Olsen, at tel. 2619 7813, if you want to know more about the position.

Does this sound like something for you?

Please send your application together with your CV and diploma no later than 15 November 2026. We expect to hold interviews on 17 November 2026. At the interview there may be a professional task for which you should come with proposed solutions.

The municipality's mission is that we together create The Good Life .

If you are a newcomer, we want you to settle in quickly and well. Therefore we have a number of offers for you - and those who may move with you.