Administrative Coordinator for Secretariat and Service Tasks - Department of Finance and Accounting

Would you like to be a central part of a small secretariat where administration, coordination and service go hand in hand?

We are looking for a colleague for a versatile position that combines administrative secretarial tasks with practical service duties. You will become an important part of the secretariat and a natural hub for both colleagues and partners.

You will have a varied everyday life where you help create structure, coordinate tasks and ensure that daily operations run smoothly.

What does the job involve?

The position includes both administrative and practical service tasks, which are equally weighted. It is therefore important that you enjoy both parts and the ability to switch between different types of tasks during the day.

Your tasks

• Administrative secretarial tasks
• Calendar and meeting coordination
• Practical planning and support of meetings and events
• Handling of shared mailboxes and administrative inquiries
• Orders and coordination of services
• Contribute to daily operations and service in the house
• Manage shared service functions and ensure that kitchens and common areas appear inviting and function in everyday life

To succeed in the job it is important that you

• have experience with administrative tasks and coordination
• work in a structured manner and can maintain overview, even when you have several tasks in progress
• take responsibility and follow your tasks through to completion
• thrive with the combination of administrative and practical service tasks
• communicate clearly and professionally
• are familiar with the Office suite and common administrative systems
• meet colleagues and partners in a welcoming and professional manner
• can adapt when daily tasks and priorities change
• contribute positively to collaboration and the team spirit.

It is important that you thrive with both administrative and practical tasks, take responsibility for your tasks and contribute to having the shared tasks solved.

We offer

• A permanent position of 30-32 hours per week
• A diverse role with independence and responsibility
• Opportunity to become a central part of a small secretariat with contact points across the organization
• Good colleagues and an informal work environment
• A daily life with collaboration, variety and responsibility
• Stable tasks and the possibility to build a central role over time

Regardless of where you are in your career, we would like to hear from you. If you thrive with responsibility, variety and making a difference for those around you, this could be your next job. With us you get an important role in everyday life, good colleagues and the opportunity to make your mark on the tasks. We look forward to hearing from you.

Practical matters

The position involves a number of tasks that require physical presence. We therefore expect a high level of attendance and active participation in daily life. Home working can be arranged as needed and taking the tasks into account.

Salary and terms of employment

Salary and terms of employment in accordance with the OAO-S collective agreement and the organizational agreement for office clerks, laboratory assistants and IT staff (HK/State). In addition, supplements can be negotiated in accordance with DTU's pay structure for HK Office: www.inside.dtu.dk/human-resources/under-ansaettelsen/loen/loenstrukturer .

We would like to have the appointment by February 1, 2027 at the latest.

Your workplace will be at DTU, Department of Economics and Accounting (AØR), Lundtoftevej 150, 2800 Kongens Lyngby.

Application and contact

We must receive your online application no later than 11 November 2026 . Open the link "Apply now", fill out the application form and attach a motivated application, CV and relevant certificates.

If you would like more information about the position, you are welcome to contact the Secretariat Manager Bettina Ingemann Nielsen at telephone 5115 7421.

Applications received after the deadline will not be considered.

All interested persons regardless of age, gender, disability, race, religion or ethnic origin are encouraged to apply. As DTU conducts research in critical technology, there are special rules for security and export control, and there may be open-source background checks of qualified candidates for the position.

DTU – To the benefit of society since 1829

DTU is one of Europe’s leading technical universities. With research and programmes of international top quality, we create solutions to today’s major societal challenges and contribute to ensuring Europe’s global lead in sustainable technology development. Since H.C. Ørsted founded DTU almost 200 years ago, our mission has been the same: We develop and translate natural science and technical science for the benefit of society. DTU has 13,800 students, 1,600 PhD students and 6,500 staff.

We operate in an international environment and have an inclusive, developmental and informal work culture. DTU has campuses across Denmark and in Greenland and collaborates with the best universities in the world.