Administrative assistant for a trades company

For a small owner-managed company, a person is sought who can work regularly 4 hours per week as well as substitute the regular administrative assistant during vacations and days off (e.g., 3 weeks in a row full-time in the summer holiday).

Personal qualities

• Good at talking on the phone.
• Experience with E-conomic.
• Creative and self-driven.
• Good at maintaining an overview despite many interruptions.
• Resilient.
• Sense of humor - preferably dark.
• Like dogs – there is a dog roaming freely in the office.

Work tasks

• Answering and returning calls.
• Receiving and sending emails.
• Receiving and creating orders; creation of projects as well as closure and archiving and anonymization of order forms.
• Registration of technicians' attendance and hours.
• Order subcontractors by phone and email - and follow up with them.
• Invoicing approved invoice proposals and archiving invoices in the customer records.
• Shipping documents for parcels (a few per week).
• Print work sheets for annual inspections - and register them in the system when they have been completed.
• Ad hoc tasks

Please feel free to contact us if this could be something for you.

You can read more about us at: www.nogl.dk