Administrative employee and placement officer for the Center for Daycare and Children's Health

Welcome to the Center for Daycare and Child Health

You will be part of the Center for Daycare and Child Health in Frederikshavn Municipality. Here you will take on an administrative role with close contact with residents, colleagues and managers.

A central part of the work concerns the municipality's day care offers, after-school care (Sfo) and club places. Parents typically book a place themselves through the municipality's booking system, and your task will include supporting that the system reflects the current capacity and that the places are allocated as efficiently as possible.

You will be based at the town hall in Frederikshavn, where you become part of an administrative community with colleagues who work across the day care and school area.

Your working day with us

You will have a varied administrative day. An important part of the task is to create an overview of the need for daycare places and contribute to a good use and distribution of the total capacity.

This means, among other things, that you will work with forecasts, trends in the number of children and the need for places and be in dialogue with area managers and pedagogical leaders about capacity in the individual areas and institutions.

You will also be working in our booking system. Therefore it is important that you are familiar with digital solutions and quickly able to learn new systems and workflows.

Telephone contact with parents and other citizens is also an important part of the job. Some need concrete help with booking, while others have questions about their options. Here you should be able to meet citizens warmly and professionally and help them on their way.

In addition, there will be various administrative tasks in the center. For example, answering and coordinating access to documents (aktindsigter) and other tasks that naturally belong to the administrative support of the center's areas.

Your tasks will include, among others

• work with booking and administration of places in the daycare area
• monitor the development of demand and capacity and contribute to forecasts and an appropriate distribution of the places
• ensure that information and available places in the booking system are correct
• advise and assist parents and other citizens by telephone and in writing
• handle various administrative tasks
• work closely with managers and administrative colleagues
• contribute to ongoing development of administrative workflows.

What should you be able to do?

We emphasize that you have administrative understanding, work in a structured way and have a good eye for both numbers and details.

We imagine that you

• have experience with administrative tasks
• have good numerical understanding and can work systematically with data and overview
• are familiar with digital systems and can easily learn new ones
• communicate in a friendly and clear manner both verbally and in writing
• enjoy telephone contact with citizens
• can work independently while interacting closely with others
• work in a structured way and follow your tasks through to completion
• are curious and flexible regarding different administrative tasks.

You do not need to know our booking system or the rules in the daycare area from the start. The most important thing is that you are keen and able to learn and quickly can familiarize yourself with new systems, rules, and workflows.

What you get with us

You will get a varied administrative position where your tasks matter for both day-to-day operations and longer-term planning in the Center for Daycare and Child Health.

You will become part of a professional and administrative community where we help each other, share knowledge and collaborate on tasks.

You will receive a thorough introduction to responsibilities, rules and systems and the opportunity to help develop the administrative workflows as tasks and systems evolve.

The position is 30 hours per week, possibly with the possibility that the number of hours may later be increased. We offer good opportunities for daily flexibility. We are open to different ways of organizing the 30 hours, for example with one day off per week, if it suits your wishes and the tasks.

Salary and employment terms according to the applicable collective agreement.

Does the job sound like something for you?

If you would like to know more about the position and the tasks, you are welcome to contact the center manager Gitte Julie Højbjerre at phone 2979 7302.