Colleague for executive support in KU Buildings

Do you want to work closely with the leadership in an organization in development and contribute to creating coherence and momentum in central tasks? KU Buildings is looking for an initiative-taking, autonomous and strategically minded employee who wants a broad and exciting portfolio of tasks.

We are a secretariat of 8 people in the Strategy and Governance unit, primarily working to support the management and the entire KU Buildings with a range of administrative tasks. The secretariat is the entry to the Vice Director of KU Buildings for both external partners and internal managers and staff at KU. The University of Copenhagen has an important societal task, and through the Vice Director you are part of serving a large part of the university’s leadership. You will thus have a central role in the organization.

Your new daily life in the secretariat – main tasks

You will share the task portfolio with our AC team of four people, where there is good opportunity for collegial sparring. Our daily work includes receiving and handling requests for cases and tasks for KU Buildings (either from colleagues elsewhere at KU, or from KU Buildings’ management group). We also handle inquiries to the entire building area, and facilities, collecting input and timely delivery.

We advise, prepare and quality-assure professional briefs, presentations, memos and decision documents. We ensure that all cases that require a decision by KU’s top management are clear and precise, so our Vice Director receives concrete and implementable decisions with feedback from various decision-making fora. We advise the Vice Director and the management group on various administrative tasks, decision processes, case materials, etc.

In addition, we secretariat-support our local cooperation committee and a number of leadership fora in KU Buildings, as well as the management group for the entire building area at KU (about 40 managers). From time to time we are responsible for being the facilitator or project manager on tasks that require anchoring close to the Vice Director – for example organizational changes, skills mapping or establishing a leadership development program.

In short: there is plenty to tackle, and the task portfolio is broad with a mix of operations, development, short externally set deadlines, and longer-term tasks we can plan ourselves.

Diplomatic ACs with good situational awareness and stamina

We dream of a colleague who can help with

• Efficient case handling and quality assurance of cases: The task requires that you are structured, good at planning and thinking ahead. It is essential that you are a strong diplomat, who at the same time can set clear deadlines for colleagues and leaders, and ensure the good collaboration that we are completely dependent on for success together. You write perfect and flawless Danish, and have a sense of translating complicated technical material into clear decision proposals. It is an advantage, but not a requirement, that you have knowledge of the Slotsholm method
• Support for KU Buildings’ local cooperation committee (BYG LSU): You will be tasked with preparing meetings, preparing material, writing minutes and ensuring timely follow-up. It is an advantage, but not a requirement, if you are familiar with the Collaboration Agreement in the State . We expect that you have experience with committee support, or a desire to learn it
• Drive larger or smaller projects or tasks as well as advising the management, you are able to take the lead and drive colleagues and managers safely through well-planned processes. You are good at thinking independently, finishing and long-term, and able to provide strategic advice to the leadership

Common to all tasks is that they require good planning skills, an understanding of facilitation, overview and secure time management. It is crucial that you can set and adhere to deadlines – also in planning your own work. It is a big advantage if you have experience from a similar position in a large, politically governed organization, and if you have experience advising leadership. We expect you to be initiative-taking and to have a genuine interest in tackling many different tasks.

Good collegiality and opportunity for personal development

We offer an exciting and varied job with many contact points both internally and externally. In the secretariat we place great emphasis on helping each other, and we value humor in daily life. We also offer paid lunch break, flexitime, a massage scheme and good opportunities for training and competency development. You will have an office in attractive historic surroundings at Frue Square in the center of Copenhagen.

Salary and employment terms

Salary and employment terms are in accordance with the applicable collective agreement for Academics in the State, with placement as a senior clerk or senior consultant, depending on experience and competencies. Remuneration under the AC agreement is seniority-based. The position is a full-time role, with the possibility to negotiate additional allowances based on qualifications. We are looking for candidates for two full-time positions: one permanent appointment and one temporary appointment for one year with a possibility of extension.

You can read more about salary levels in the state at www.loenoverblik.dk .

We wish to reflect the surrounding society and encourage all regardless of personal background to apply for the position.

Application

The application is submitted to KU via the Job Portal (link at the bottom of the page). Deadline: November 2, 2026 with starting date January 1, 2027. Questions about the job can be directed to section manager Louise Maria Christiansen, tel.: 21 46 61 81.

About KU Buildings

KU Buildings is a corporate unit in the University Administration at the University of Copenhagen, dealing with developing KU’s campus areas. You can read more about us on our homepage .

The University of Copenhagen gives its almost 10,000 employees opportunities to fully utilize their talents in an ambitious, informal environment. We ensure traditional and modern frameworks for education and free research at a high international level. We seek answers and solutions to common problems and make new knowledge accessible and useful to others.

"The University of Copenhagen has established a new common administrative organization, which is still being implemented. It involves ongoing changes and development of, among other things, workflows and collaboration interfaces."