Executive Secretary to the Municipal Director of Herlev Municipality

Would you like to work closely with the municipality's top leadership and play a central role in ensuring structure, progress, and quality in the directorate's work? Do you have strong process skills, an eye for detail, and can you maintain an overview – even when pace is high? Then you may be our new director's secretary.

About the position

As director's secretary to the municipal director in Herlev Municipality, you will play a key role in supporting the executive. You will be part of the engine room and help ensure coherence, quality, and progress in processes, decision basis, and follow-up.

The position includes both traditional executive support and independent responsibility for a number of central administrative and cross-cutting tasks. You should work in a structured and systematic way, have an understanding of political and administrative decision-making processes, and thrive in ensuring that formalities, deadlines, and processes are observed.

You will obtain a broad collaboration interface with the executive, staff, functional areas, and the political level. Day-to-day life is dynamic and requires both independence, sound judgment, and a high degree of discretion.

You join a small directorate unit where we lift tasks together. We each have our primary areas of responsibility, but work systematically across portfolios and act as backups for each other. It is a clear prerequisite for success in the role that you thrive with shared responsibility and flexibility and naturally step in when needed.

Your primary tasks

Handling the municipal director's emails, calendar, inquiries, as well as coordination of internal and external meetings and meeting materials, and general daily support.

We are looking for you who

• have experience from a similar role – preferably in a politically governed organisation.
• work in a structured, systematic way and with a high quality in the detail.
• can maintain an overview and calm – even in pressured situations.
• have high integrity and can handle confidential and sensitive information.
• are proactive and take responsibility for progress and follow-up.
• are a strong written and oral communicator.
• thrive with independent responsibility and your own portfolio of tasks, but have a distinctly team-oriented approach and see it as natural to share knowledge, function as a backup, and lift tasks in collaboration.

Who are we?

The Directorate Unit is a unit under the municipal director and works closely with the municipality's other leadership and the political level.

You report to the municipal director and work in close collaboration with your colleagues. We work very much in a team-based culture with a high degree of knowledge sharing and mutual backup on tasks, and we help each other across areas of responsibility. Our team consists of the mayor's secretary, three lawyers, a development consultant, and two communications officers.

Our working environment is characterized by high tempo, strong collaboration, and an informal tone. We work with freedom under responsibility and a clear expectation that we pull together.

What do we offer?

We offer a full-time position with great responsibility and a central placement in the organisation. You will have a varied workday close to the top management and the opportunity to influence structures and workflows. We offer flexitime and the possibility for remote work by agreement when it fits into the operation.

Salary and employment terms follow the collective agreement and the salary is determined according to qualifications and applicable rules for Ny Løn. Herlev Municipality has smoke-free working hours.

As an employee of Herlev Municipality (Directorate Unit) you become part of a workplace with good conditions and attractive staff benefits. We offer among other things a fruit scheme, canteen scheme (employee share), free access as an employee to Hjortespringbadet, the possibility of a discounted fitness center, the possibility to participate in the DHL Relay Race, as well as social events such as the municipality's annual Christmas lunch,

Application deadline

The application deadline is Friday, 13 November 2026. Interviews are expected to be held in weeks 47 and 48, and the position is expected to be filled by 1 January 2027.

Further information

If you have questions about the position, you are welcome to contact Municipal Director Arne Eggert at 2437 5714 or Mayor's Secretary Helle Nygaard at 2145 8931.

Meet our employees

On herlev.dk you can meet some of our employees from different workplaces in the municipality. They each share what they work with and why they are happy with their job.

Apply for the position

You apply for the position online. Remember to attach your application, CV and other relevant documents. After you have submitted the application, you will receive an email as acknowledgment. Please note that the email may be located in your 'Spam/junk' folder.

About Herlev

Herlev is located in the heart of the Copenhagen metropolitan area with a well-functioning infrastructure. The transport options to and from Herlev are good with S-train stations, buses and four light rail stops in the town. At the same time, Herlev offers easy access to green areas. We are in full swing developing the town so that in the future it also has a vibrant shopping life, an exciting town centre and is attractive to live in and do business in.

In Herlev Municipality we work ambitiously and purposefully to ensure that our offers to citizens in the future are also at a high level. We do this by shaping the organisation with a greater focus on strengthening professional skills and supporting dialogue with citizens, as well as shortening the distance between the local political level and the municipality's employees.