Service-minded and structured executive secretary to the Director of the Danish Maritime Authority

Do you have a strong service mindset, a sharp overview, and a talent for creating structure in a busy everyday life? Do you thrive working closely with top management, and are you motivated by making everyday life run smoothly? Then you may be our new executive secretary at the Danish Maritime Authority.

We are looking for a skilled, independent and service-minded executive secretary who can ensure professional and efficient support to the Directorate of the Danish Maritime Authority. You will have a special role in the daily servicing of the Director General, and together with our other executive secretary you will help create an overview, coherence and momentum for the entire directorate.

About the job As an executive secretary you will be part of the Directorate Secretariat’s Directorate and Ministerial Support Team. Here you will, in close collaboration with, among others, our other executive secretary, contribute to ensuring professional, efficient and well-functioning support to the Danish Maritime Authority’s directorate, which consists of a Director General and two Deputy Directors.

You will have a special role in the daily support of the directorate, and together with the other executive secretary you will also help create structure, overview and coherence in the directorate’s everyday life.

You and your colleague will jointly play a central role in ensuring that the directorate’s many activities, including meetings and many travels, are coordinated smoothly. This requires you to work independently, be proactive, and at the same time have an eye for both the Director General’s and the entire directorate’s needs and priorities.

Your tasks will include, among others

• Proactive planning, coordination and management of the Director General’s calendar as well as contributions to the rest of the directorate’s calendar management.
• Preparation and practical coordination of the directorate’s meetings, including venues and other practical matters in collaboration with the Authority’s other offices.
• Coordination, booking and settlement of travel for the directorate.
• Preparation of emails to internal and external partners in Danish and English.
• Ongoing coordination and close collaboration with the Authority’s staff who handle travel and meeting material preparation as well as other collaborators.
• Independent handling of ongoing and unforeseen tasks in relation to the directorate and the management team.

You will work closely with both the Director General, the two Deputy Directors and the other executive secretary. Together you ensure flexible and coherent secretarial support, where you help each other, share knowledge and step in across tasks when needed.

About you We imagine that you have experience with executive support or a similar function where you have supported a top executive or a directorate in a complex and fast-changing daily life.

You are service-minded, structured and solution-oriented, and you have a natural ability to create calm and overview, even when pace is high and plans change at short notice. You enjoy taking responsibility, work independently and are able to prioritise between many different tasks and considerations.

We particularly emphasise that you

• Are proactive and able to stay one step ahead.
• Have strong organisational skills and a sense for both the big picture and details.
• Demonstrate discretion, judgment and confidentiality in handling sensitive information.
• Are flexible, resilient and maintain an overview when priorities change.
• Can navigate between different needs and priorities while maintaining focus on the overall task solution.
• Communicate professionally and confidently in both Danish and English.
• Are familiar with MS Office and have good digital competencies.
• Are approachable, trust-building and good at building relationships across the organisation.

As a person you are helpful, positive and pragmatic. You understand the importance of working closely with the top management and are able to balance high service with independence, professionalism and good situational awareness.

About us The Danish Maritime Authority falls under the Ministry of Industry, Business and Financial Affairs and works for growth in the maritime industries and to promote safety and health on clean seas. We do this both nationally and internationally and in close collaboration with the industry.

You will become part of a workplace with strong collegiality, an informal tone, and exciting professional challenges. You will have the opportunity to develop both professionally and personally and you will be based at our main office in Korsør, which houses a canteen, meeting centre and modern office spaces.

We offer a flexible workplace where there is the possibility to influence your own working day in consideration of the tasks and the close support of the directorate that the position entails.

The practical You will be employed as an office clerk under the current collective agreement between the Ministry of Finance and HK State. Your workplace is Korsør. The position is full-time with earliest possible start date.

Want to know more? You can obtain more information about the position by contacting Office Manager Anders Elmose Jørgensen at telephone 41 95 30 81. For further information about terms of employment, please contact HR recruitment partner Zenia Lotus Hansen at telephone 91 33 70 61.

You can also read more about us at www.sfs.dk .

Want to apply for the job? Apply via the button “Søg stillingen” to the right of the advertisement or via our website at www.sfs.dk . Your application with CV and examination papers must be received no later than Sunday, 15 November 2026.

We expect to conduct interviews in weeks 47 and 48. A test will be used in the recruitment process.

We look forward to receiving your application.