Experienced school secretary / administrative staff (part-time) wanted for Ejbyskolen in Glostrup

Are you our new skilled school secretary, who wants to work 15-18 hours per week with a diversity of administrative tasks? Can you maintain the big overview and good mood – even when the phone rings, a teacher is in the office, a student needs help and there are many administrative tasks waiting to be solved? Then maybe you are the one we are looking for!

About Ejby School – a small department with a big heart

Nordvangskolen and Ejbyskolen in Glostrup Municipality function as one school spread over two sites. Ejbyskolen is our smaller school department with 200 pupils from 0th-6th grade as well as after-school care (SFO) and club. The atmosphere is very special; everyday life is shaped by a local “village school” vibe, where you know each other, and where safety and close communities are in the foreground. The school office is the school's heart, and we offer a workplace with high ceilings, lots of humor and an informal tone.

A very special opportunity to build something new: On 1 August 2026 we opened a completely new chapter. Here started both our new top school leader Jens Peter and our new daily manager of Ejbyskolen Charlotte. In addition, we have also hired a new administrative staff member for Nordvangskolen. You therefore get a rare opportunity to step into a brand-new leadership and administration team where you can shape daily life and collaboration from the ground up. There will be a need for you to step straight into operations from day one.

Your main tasks in short

• The school's outward face: Personal, telephone and written service to staff, leaders, parents, students and partners.
• Student administration: Enrollment, administrative updates and daily registration.
• Staff administration: Hiring, absence recording, holiday reporting etc.
• Finance and procurement: Bookkeeping, budget monitoring, invoicing and goods orders.
• Case processing: Administrative ad hoc tasks, including e.g. internal access to documents.
• Diverse practical tasks: Planning and preparation of events (e.g. receptions and anniversaries), ordering and arranging refreshments for meetings, etc.

Who are you?

We are looking for a profile who has experience as a school secretary and therefore has broad knowledge of the administrative annual cycle in a primary school. Ideally you have a relevant administrative education (e.g. municipal admin, diploma in public administration or similar) and experience with complex administrative tasks.

We are looking for a colleague who

• Has solid experience with administration in a public school context and masters the associated systems.
• Is responsible, works systematically and tackles tasks in daily life.
• Can structure and prioritize their time so you always meet deadlines.
• Has an innate service gene, and can maintain focus on the core task in a busy day where there are many interruptions and tasks waiting in line.
• Thrives in a hectic environment filled with children and adults who need your help here and now.
• Desires a part-time position and can deliver high quality in the hours you are at the school.

It is a big advantage if you have knowledge of the following systems: TEA (student administration), SD (staff), Aula, Subit (substitute cover), Prisme (finance), Tellis (procurement) and ESDH/Acadre (case management). We also work and share knowledge in both MS Office and Google Drive.

About us

At Ejbyskolen you will become part of a well-functioning school with engaged teachers and pedagogues, all of whom value good administrative support in everyday life. Since Ejbyskolen is a smaller school, you will be the only administrative staff member at the school. Your administrative community will primarily be with the new administrative staff member and the experienced part-time administrative staff member at Nordvangskolen.

There is also always help and good sparring to draw from from the other administrative staff at the other schools in Glostrup, as we have a strong administrative community across the schools. In daily life at Ejbyskolen you will work closely with the daily leader/ deputy head. You will report to the head of IT, finance and administration.

Hiring process and practical information

• Questions about the position: You are very welcome to contact the head of IT, finance and administration Kirstine Sidenius from Monday 28 September in the time 11-13 at phone 24630746.
• Application deadline: Sunday 18 October 2026. The application must be sent electronically via our recruitment system.
• Interviews: We expect to hold 1st interview on 21 October from 12 and 2nd interview on 26 October from 12:30.

Salary and employment terms

The position is a part-time role of 15-18 hours per week with start date 1 December 2026 (or possibly earlier). You will have influence over which days you work and it is an advantage if you can start at 7:45 in the morning. Salary and terms are in accordance with the applicable collective agreement.

When employed in Glostrup Municipality, a criminal record check, a child safety check and references from previous workplaces are always obtained.