Service coordinator wanted – be the one who keeps everyday life running smoothly

Are you the one who ensures hot coffee, a full lunch plate, and a daily life where everyone feels well taken care of – and the one everyone can rely on when a helping hand is needed

We are looking for a approachable and structured Service Coordinator who can ensure that our office runs optimally every single day. You will have a central role in keeping track of both the practical and administrative tasks that help create a good everyday life for the entire building.

About the role

As a Service Coordinator you will be the glue in our daily office life. You ensure that meeting rooms, the kitchen and common areas always look inviting and well-functioning, and you have control of purchasing, mail and the administrative tasks that keep the office running. The role requires an overview, independence and a natural sense of service – and you thrive with a mix of fixed routines and ad hoc tasks during the day.

Your responsibilities

You will play a central role in creating a well-functioning daily life for the entire office. Your primary tasks will be to:

• Ensure that meeting rooms, the kitchen and shared areas look neat, tidy and well-functioning every day
• Be responsible for daily catering – including lunch, coffee, tea and restocking of the kitchen and refrigerator
• Handle mail and packages, including collection from the warehouse
• Prepare meeting rooms for meetings and events and pack gift bags and goodie bags as needed
• Take care of purchasing office supplies and catering and keep track of inventory
• Carry out weekly tasks such as cleaning kitchen appliances, caring for plants and tidying common office items.
• Handle various administrative tasks for the office and colleagues
• Be the owner of practical ad hoc tasks and ensure the office is always ready for the day.

Who are you?

You are structured, approachable and have a natural ability to make practical and administrative tasks run smoothly. You enjoy juggling many tasks, take ownership of your responsibilities, and you are the one who ensures that things just work – without anyone having to ask.

In addition

• You are service-minded and have a natural, approachable manner
• You work independently and take responsibility for your tasks
• You have experience with administrative or practical tasks, preferably from an office, reception or similar
• You are flexible and readily handle ad hoc tasks when they arise
• You are familiar with the Microsoft suite (Outlook, Teams, etc.) and learn new systems quickly.

About us

You will become part of a growing company where collaboration and a good day-to-day office life go hand in hand with high ambitions. For us, the pace is fast, the ambitions are high, and the tone is informal.

You will be based at our office in Stilling, where you will be a central part of daily life across the entire building.

You will get

• A busy and informal work environment with colleagues who back each other up
• A central role where your contribution is felt in daily life
• Freedom to organize and improve your own workflows
• Great colleagues and an informal tone of voice, where ideas quickly turn into action

With us you get to take ownership of your tasks and develop at the pace of them. Our work environment is characterized by collaboration, respect and ambition.

Do you want to be part of Derma Space?

If you are interested in the position, please send your application and your CV as soon as possible to [email protected] (write 'Application: Service Coordinator' in the subject line). We conduct interviews on an ongoing basis and hire as soon as we have found the right candidate. All inquiries are treated confidentially.

The position is a part-time role of 30 hours per week.

Are you ready to be the one who makes everyday life run smoothly?

We look forward to hearing from you!

About Derma Space ApS

With a constant focus on bringing strong brands as well as exciting and results-driven products to the Scandinavian market at the same speed as they are launched in Korea, we offer cutting-edge skincare products to Nordic consumers at competitive prices with a reliable logistics solution. At Derma Space we take skincare seriously. We know that good skin, which feels healthy, balanced and has the right glow, matters a lot to the individual.

Therefore we have devoted our love to K-beauty and offer a wide range of hand-picked Korean skincare especially selected for Nordic skin. Our deep insight into K-beauty, combined with our understanding of Nordic skin, gives us a unique and strong foundation to spot trends, brands and products that will be a success in the Nordics.