Team Leader for Administrative Support at Banedanmark

Are you motivated by creating efficient administrative service at all levels of the organization? And are you a role model with a focus on good leadership?

We are seeking a team leader for Administrative Support, who wishes to lead a team of skilled administrative employees and at the same time contribute to the development of administrative processes and standards.

You will be part of the section Administrative Support & Processes, whose purpose is to be the solid foundation that ensures an efficient and cross-cutting administrative support for managers and employees. We create value through a presence and well-structured task execution, where we bring our administrative and processual expertise into play.

Your tasks

As team leader you set the framework for the team to support managers and employees with a broad range of administrative tasks, including handling cases in functional mailboxes, calendar management, time registration, procurement, as well as planning and coordinating meetings, seminars and other activities.

Your tasks will include, among other things, to

• create the best conditions for the team to thrive, develop, and perform at their best to support Banedanmark's goals.
• ensure well-being and systematic development of competences, both professionally and personally, for the individual employee as well as for the team as a whole.
• ensure stable operations by staying close to daily task execution and having an overview of staffing, tasks and known challenges.
• ensure clarity about the scope of tasks, both upwards and downwards in the organization, including what value is created and for whom.
• follow up on the quality of task execution through dialogue, sparring and follow-up on deliveries and results. You contribute to learning, reflection and shared responsibility for quality through curiosity and professional dialogue.

We place high value on quality, service and support in our task execution, and we focus on ensuring this happens through consistent and clear processes and standards. The development of these occurs in close collaboration with fellow team leaders and other key individuals in the organization.

Leader with a focus on motivation, well-being and cross-functional collaboration

Your educational background is not decisive. It is more important that you have experience in leading a administrative team or have the desire, courage and ability to take the next step in your career and take on a leadership role.

We would like you to

• be a visible and approachable leader who creates motivation, well-being and engagement through clear, respectful communication and strong relationships.
• actively collaborate across the organization and contribute to a trusting and inclusive working environment.
• contribute to the development of processes and workflows and be able to translate processes, guidelines and internal policies into concrete solutions that support efficient and cross-cutting administrative support for managers and employees in Banedanmark through curiosity and professional dialogue.

You will join in close cooperation with the section’s other leaders and key people on the development of common tasks, processes and goals. In addition, you will participate in cross-cutting collaboration with managers and employees across the organization. It is therefore important that you thrive in cross-disciplinary and multi-level collaboration and are able to build and maintain good relationships.

We offer

A solid professional environment where we meet the tasks and each other with good humor and commitment.

As a leader in Banedanmark we invest in your development. We conduct ongoing development programs where you will meet leaders from other areas. Here there is an opportunity to network and exchange experiences and ensure a good community around good leadership practice.

Banedanmark is also a modern workplace with good conditions for a balanced work life. Here you get, among other things, a canteen scheme, café and fitness facilities.

Your new workplace is at our head office at Kalvebod Brygge in Copenhagen, right by Dybbølsbro Station, but you will also follow up on tasks at other locations.

Salary and employment terms

As an academic, you are employed under the prevailing collective agreement between the Ministry of Finance and a number of academic organizations for academics in the state.

The placement is as Chief Consultant with personnel leadership in accordance with the applicable collective agreement, which you can find here and the Employee and Competence Authority’s wage overview, which you can find here .

Depending on your qualifications and competencies, there is the possibility of negotiating a supplement. The total salary will include an employer-funded pension scheme of 18.07%.

For HK, the employment follows the prevailing Public Agreement between the Ministry of Finance and Public Employees Organizations – The Public Sector (OAO-S Public Sector Agreement) and the organizational agreement for office clerks, laboratory technicians and IT workers.

The position is placed in pay grade 4 according to the applicable collective agreement, which you can find here and the Employee and Competence Authority’s wage overview, which you can find here .

Depending on your qualifications and competencies, there is the possibility of negotiating a supplement. The total salary will include an employer-funded pension scheme of 16%.

Application and contact

If you have questions about the position, you are welcome to contact section chief Heidi Anker Christensen at [email protected].

If you have questions regarding salary and employment terms, you can contact our HR consultants at [email protected]

To apply, click the link “Apply for the position” and follow the instructions. We plan to conduct interviews on an ongoing basis, so do not delay in sending your application.

If you progress from the initial interviews, references from a previous employer will be obtained. You will be informed beforehand that a reference will be obtained.

Different perspectives make us stronger. Therefore Banedanmark values diversity and encourages all interested candidates, regardless of personal background, to apply.