Qualified office assistant 18-20 hours/week

We are seeking a qualified office assistant – with starting date 01.01.2027.

(approx. 18-20 hours per week).

We are a free school with about 190 pupils (0th-9th grade), an after-school care program with about 80 pupils, and a forest kindergarten with about 45 children. We currently have 36 staff members. We are located in Odsherred Municipality – West Zealand.

Here, the ceiling is high, distances between people are short, and a typical day is one where school life, professionalism and community are closely intertwined. We are ambitious and take our work seriously – without taking ourselves too seriously.

You will become part of a workplace where we help each other, consult closely, and trust that different professional backgrounds and personalities make us better together.

An important place in the middle of it all

You will be one of the people you meet when you enter the school. The outward face, the friendly voice on the phone – and the one who often knows where things are, who to ask, and how we move forward. In short: a cool and warm-hearted all-rounder with overview, humor and care.

· The working hours will start with a 3 times per week schedule from 07:30 a.m. – about 1:30 p.m.

· There will not be an option for home-based days.

• The work is planned by the operations manager.

· In the weeks leading up to the school's summer holiday there will be a lot of preparation work – so the working hours may be somewhat different.

The position includes, among other things, responsibility for

• Student administration; including invoicing for the school, after-school program, and kindergarten, enrollment and waiting list, in short maintaining our student administration programs – we use: UV-Skole programs.
• administration related to FP9 exam administration in collaboration with our school leader and operations manager.
• a broad range of practical and administrative tasks in the school's daily life.
• close collaboration with the school's operations manager and school leader in daily tasks
• absence in the mornings of students – staff ( we use Skole-/forældreintra )
• to be an important link between children, parents, staff and management
• Various purchases: office supplies – various student materials etc.
• Additionally ad hoc tasks.

We hope that you...

…enjoy a day where no two days are the same. You thrive with both annual plans, IT systems and deadlines – and with the questions and situations that need solving here and now. You have a sense of structure and detail, but can also stay calm when three people are at the door, the phone is ringing, and there is also a need for someone who knows where the right papers are.

You are approachable and professional, but also human. You meet children, parents and colleagues with energy and warmth – and you know that a smile and a good portion of humor can make a busy day a little easier.

Experience from a free school or with school administrative systems is a big advantage.

You must be willing to learn new things, take action when needed – and be eager to become an active part of our community.

You do not need to know everything from day one, but it is important that you want to take responsibility, work independently and at the same time be closely involved in collaboration with the school's operations manager and school leader.

Tell us who you are, what you are good at, and why you would like to be a person at the heart of Vallekilde – Hørve Free School's daily life.

Do you want to join? We hope so…

Please send your application as soon as possible or no later than Friday, November 6, 2026, at 12:00 . We expect to conduct interviews in weeks 47-48 and will respond when we find the right candidate.

Start date: 01.01.2027 or as soon as possible thereafter.

Applications and relevant attachments should be sent to: [email protected] – mrk. “Apply for office assistant.”

You are also very welcome to drop by and meet us before applying.

You can read more at www: vhfriskole.dk or find us on Facebook, where you can get a glimpse of daily life at our wonderful free school.

If you have questions and/or would like to arrange a visit, please call School Leader Bo Espersen at tel. 3036 9545 or Operations Manager Helle Lerche at tel. 5965 6834 (08:30-14:00).

Salary and employment terms in accordance with the applicable HK collective agreement for administrative staff. The school is a member of the Danish Free School Association.