Executive Assistants to the Center for Political Engagement at Banedanmark

Do you thrive in a coordinating role, where you help create structure and solid decision bases in close interaction with top management? Then you may be one of our new Executive Assistants at Banedanmark

We are seeking three Executive Assistants for respectively the Director of Security, Law & Procurement, the Director of Infrastructure, and the Director of Resources. The positions are anchored in the Staff, Center for Political Engagement. Our new Executive Assistants will play a central role in supporting the director's work and ensuring high quality, progress and coherence in case and decision-making processes. You will have the opportunity to shape the role and become a professional and strategic anchor point for the Staff.

Your tasks

As an Executive Assistant you work closely with the director and the management team, where you are an important partner. Together with the rest of the staff, you are responsible for ensuring that notes and decision briefs are prepared on time and with high quality.

Your tasks will include, among others

• Case management and handling, including being the first reader on whether cases are ready for the director’s approval
• Coordination and prioritisation of many simultaneous requests to and from the director
• Ensuring structure, quality and progress in processes, decision briefs and deliveries
• Preparation, follow-up and overview in relation to meetings, decisions and cross-cutting initiatives
• Sparring on issues with a view to the overall business and Banedanmark’s goals

Your qualifications

We imagine that you

• know your case-ABC. This means you can write a case, raise a case and handle a case so that it reaches the director with high quality and on time.
• Have solid process experience and thrive on creating structure and overview
• Work in a structured way and can think along with issues that go beyond the single case.
• Have an understanding of leadership support and can navigate safely among many stakeholders and expectations, including understanding the importance of frontload and proactivity.
• Are good at building relationships and thrive in collaboration with management, colleagues and partners

In this role, it is important that you understand and can navigate the informal leadership space you use when you spar with your colleagues and get cases through the system.

Knowledge of the railway is something we can teach you if you don’t have it already. But you must be prepared for high complexity.

As a person

You work independently, take responsibility and pay attention to both detail and the whole. You are trustful, professional and good at building relationships – also when things move fast and agendas are many.

We imagine that you have several years of experience from a role as a specialist consultant, PA, executive assistant or similar, preferably from a ministry or another government agency, where you have worked closely with top management and are familiar with supporting leaders in their daily and strategic work.

We offer

A central position in Banedanmark’s staff in the Center for Political Engagement. We work closely with the management and the other chief positions in Banedanmark. In the Staff we are proud of our secretariat professionalism, but always ready to broaden our perspective and learn from each other and the processes we are part of. The Center for Political Engagement is a relatively new center with new management and new ways of working. We work to ensure Banedanmark’s notes and decision briefs enable us to support the goal of a green, attractive rail.

The Security, Law & Procurement has, among other things, the responsibility to ensure the railway is safe for both passengers and everyone who works on and around it, for cyber and information security, and that Banedanmark consistently acts as a proper government authority, including acting wisely as a large purchasing organization.

The Construction Division works with the strategic and long-term development of the railway. Our task is to ensure that Banedanmark, DSB and Sund & Bælt get the most railway for the money – both on the railway we know and for the new projects we develop. This also includes planning of projects and development of our project model.

The Resources Division works with Banedanmark’s finances, both with infrastructure and operating economics, with HR in relation to development and personnel, and it is here that our work with strategic asset management is anchored.

You will work closely with the division director, but report to the section chiefs in the Center for Political Engagement. You will also have many interfaces into the individual division, and you will join a community with EAs for the other directors.

Salary and employment terms

You will be employed according to the current collective agreement between the Ministry of Finance and a number of academic organizations for academics in the state.

You will be placed based on academic seniority and experience as a specialist consultant or principal consultant according to the applicable collective agreement, which you can find here and the Employee and Competence Agency’s salary overview, which you can find here .

Depending on your qualifications and skills there is the possibility of negotiating a supplement. There will be an employer-funded pension scheme of 18.07%.

Application and contact

If you have questions about the position you are welcome to contact Section Chief Ida Agnete Balslev ([email protected]) or Section Chief Alexander Funch Adamsen ([email protected]).

If you have questions about salary and employment terms, you can contact our HR consultants at [email protected].

Send us your application and CV as soon as possible, as we assess applications and invite to ongoing interviews. You may indicate in your application if you are particularly interested in a division.

To apply for the position you must click the link ‘Søg stilling’ and follow the instructions.

If you progress from the initial interviews, references from previous employers may be requested. You will be informed beforehand if a reference will be requested.

Different perspectives make us better. Therefore Banedanmark values diversity and encourages all interested candidates, regardless of personal background, to apply.