Process and Project Assistant

Can you navigate processes and portfolio management? And at the same time carry out your own projects with a focus on cross-functional collaboration? Do you thrive in ensuring and supporting administrative processes, and can see where the processes can be optimized? Then you might be the one we need in Properties, Facilities and Areas (EFA) in Halsnæs Municipality.

We are looking for a colleague with good overview and strong collaboration skills who can help us keep track of our political matters, budget processes, administrative processes and project management. If you also have knowledge of property transactions, that is a plus.

You will become part of the Stab and Property Development team. The team handles tasks within administration, executive support, cross-cutting projects, portfolio management, political cases and support, urban and property development, analyses, purchase and sale of the municipality's properties, and contact with users of the municipality's buildings and areas. The tasks are very diverse, but still connected across, so we value finding the best solutions through cooperation, knowledge sharing and sparring

Your main tasks

You should help ensure a solid and systematic overview of our portfolio of various projects in the department and likewise be a driver and project manager within a number of cross-cutting projects. At the same time, it is expected that you contribute to the department's other tasks, which are carried out for the entire area or function as support in processes across the area’s departments.

Your tasks

• Project manager of cross-cutting projects e.g. preparation of operating manuals, guidelines for users, requirement specifications in connection with tenders, contract management, etc.
• Follow-up on the portfolio, construction projects, budget processes, political cases and quality assurance of these in collaboration with a colleague.
• Implementation of various systems – currently implementing a supplier management platform
• Tasks related to operations and administration e.g. administration of leases and usage rights agreements, communication with users, tenancies, etc.
• Other tasks relating to the municipal property portfolio in general. This can be anything from inquiries about use of areas, land registrations, buildings, support for processes in the area’s departments etc.
• Point of contact for and responses to access requests in collaboration with a colleague

Your qualifications

Your educational background is not decisive, but we want a colleague who

• Is a trained project manager and has in-depth experience in driving projects to completion!
• Has experience with political case submissions and processing in a municipality or another public organization.
• If you are recently educated, we imagine you have an academic degree, as you will need your analytical abilities.
• Finds complex tasks exciting and easily navigates administrative processes.
• Sees strength in cross-cutting and interdisciplinary collaboration.
• Is solution-oriented, enjoys establishing structure in your own and others' work and is able to create an overview of complex information.
• Can communicate your work further – both orally and in writing
• Is development-oriented and takes pride in continually making things better and smarter.
• Is a good sparring partner for colleagues and managers.
• For colleagues, collaboration and our department - it should be fun and pleasant to come to work!

We place emphasis on commitment, willingness to learn and the ability to collaborate, operating on the values of courage, trust and shared learning.

We offer a professionally strong community, a desire to succeed together and ample opportunities to learn new things and to spar with your colleagues.

Halsnæs Municipality values flexibility in daily life, we have a good canteen, a well-equipped gym and opportunities to participate in yoga.

If you can recognise yourself in the above, we have the job for you here in Halsnæs Municipality.

Salary and employment terms

The position can be filled by several professional groups. Salary and employment terms are therefore set according to the relevant collective agreement. Information on the expected salary range will be sent in writing before the interview. Please note that a criminal record check will be conducted upon employment.

Application process

You can apply for the position via Halsnæs Municipality's website – see link in the advertisement.

The application deadline is 24 November at 12:00.

We will hold the first interview round on 2 December and the second interview round on 9 December.

In connection with the second interview there will be a case which you will have the opportunity to prepare before the interview.

We will obtain references to validate information and assessments. We typically obtain three references, and this occurs in all cases after prior agreement with you.

Expected start date is 1 February 2027.

Further information

If you have questions, you are welcome to contact us.

For questions about the employment and the team: Team Leader Ida Ørskov Christensen on 29637523

For questions about the tasks: Department Head Henriette Arup Veltzé on 26789707

About the Property, Facilities and Areas (EFA) area

The overall purpose of the Property, Facilities and Areas area is to support the municipality's physical framework and internal operations and services. The area has the operational and development responsibility for about 120 properties as well as the municipality's outdoor areas. The area consists of the following departments:

• EFA Operations which is the care and operation of outdoor areas, cleaning and operation of the municipality's swimming pool and sports facilities
• EFA Town Hall which is the Stab, Project and Building Operations department. Team Stab and Property Development is anchored in this department. In addition, the department handles renovation, maintenance and operation of the municipality's properties, as well as major construction projects.

Become part of Halsnæs – a great place to work and a great place to live

We are a modern and inclusive workplace with about 3,000 colleagues who every day strive to deliver welfare and high-quality services. Our values – integrity, possibility and wholeness – are the foundation for everything we do.

In Halsnæs Municipality we work closely with nature, sea and fjord – with the capital within reach. Here you not only get an exciting job, but also the opportunity to create a life with peace, community and active experiences. Many choose to settle here to get more space, proximity to nature and strong local community.

Would you like to know more about what it is like to work in Halsnæs Municipality? Visit our website or our LinkedIn profile.

Would you like to know more about what it is like to live in Halsnæs? Visit Move to Halsnæs and see what the area can offer you and your family.