Administrative officer for the development of the new dentistry and dental hygienist education programs and institute administration at SDU

The Institute of Clinical and Preventive Dentistry (IKPO) at SDU is seeking a structured and proactive AC administrative officer for a 2-year position. You will help support the establishment of SDU’s new dental and dental hygienist education programmes as well as contribute to the institute’s building and development.

As an AC administrative officer, you will become part of a new institute in development. You will have a central role in creating structure, coherence and progress in the institute’s administrative tasks and processes, and you will also contribute to the work leading up to the start of the new programs. As the programs are established, tasks will gradually move from development and establishment to more permanent institute-specific operations and development tasks.

You will be part of an ambitious project with many parallel processes and a wide circle of internal and external collaborators. You will assume a central role in creating structure, coherence and progress in the establishment of SDU’s new dental and dental hygienist education programs.

You are proactive and solution-oriented, but you also have organizational understanding and a sense of when initiatives should be coordinated and aligned. You must therefore also be able to handle analyses, proposals or prepared solutions being adjusted or postponed when the institute’s priorities change.

As an AC administrative officer you will have an independent and cross-cutting role with responsibility for analysis, case preparation, process management, coordination and follow-up within your area of responsibility.

Your primary tasks will include

• Coordinate and support cross-cutting administrative processes and deliverables in connection with the establishment and subsequent operation of the dental and dental hygienist programs.
• Support the institute’s management, project owner/program manager and project leader with analyses, planning, coordination and follow-up.
• Prepare decision proposals, analyses, management information, notes and presentations and identify issues and develop solutions.
• Prepare cases and support the institute’s leadership and meeting forums, including the steering group, working groups, management group, coordinator group and follow-up groups, and ensure follow-up on decisions and agreements.
• Contribute to the development and implementation of administrative processes, workflows and interfaces at the institute.
• Support the institute director and deputy institute director with coordination of meetings, calendar planning and other administrative leadership support.
• Coordinate institute-specific administrative tasks across, among other things, finance, HR, education and other administrative areas in collaboration with the faculty’s cross-cutting units.
• Contribute to financial and administrative follow-up within the institute’s areas and provide relevant data and management information.
• Support coordination and coherence between the institute’s and the education project’s different work areas, dependencies and stakeholders.
• Organize and facilitate workshops, meetings and cross-cutting work processes.
• Handle other analytical, development, coordination and process tasks related to the institute’s build-up and development.

The task portfolio will develop in line with the establishment of the institute and the new programs. A substantial part of the tasks will be related to the establishment of the dental and dental hygienist programs. Thereafter, the position will increasingly include permanent institute-specific operations and development tasks.

Professional and personal profile

You have a relevant academic degree.

It is an advantage if you have experience from a complex organization, preferably within the university, education or health sector.

We value that you

• work in a structured and analytical manner and can maintain overview of several parallel processes
• have experience with project coordination, process support or organizational development tasks
• can translate decisions into concrete activities, create momentum and follow up on agreements and deliverables
• can prepare clear and precise decision proposals and other written material
• work independently, take initiative and have a confident sense of when tasks and proposed solutions should be coordinated and aligned with the project management
• have organizational understanding and an eye for both the whole and important details
• have strong collaborative and communication skills across disciplines and organizational levels
• communicate confidently in Danish and English, written and spoken
• are solution-oriented and thrive with changing priorities
• have good digital skills and an interest in making administrative processes more efficient.

As a person you are responsible, collaborative and able to navigate a complex organization with many stakeholders and decision-making levels. You combine initiative and decisive action with organizational understanding and good judgment, and you manage to balance independence with ongoing coordination and expectation management.

Contact

If you would like more information about the position, you are welcome to contact Secretariat Manager Malene Korsholm, [email protected] , +45 6550 9073 or Deputy Institute Leader Torben Thygesen, [email protected] , +45 3089 2236.

Application process

The application deadline is Sunday, November 8 at 23:59. We expect to hold the first interview on Monday, November 16 and the second interview on Monday, November 23.

Appointment from 01.01.27 or as soon as possible thereafter, at 37 hours per week.

Salary and employment terms

Your workplace is Campusvej, 5230 Odense M.

Employment is aligned with the collective agreement between the Ministry of Finance and academics in the state.

Salary is set in accordance with the applicable collective agreement and based on objective and gender-neutral criteria, including the position’s content, responsibilities and qualification requirements.

You, as the applicant, have the right to information about the starting salary and salary range for the position. This information can be obtained in connection with the recruitment process.

SDU does not obtain information about applicants’ previous salaries.

Application

If you are interested in the position, you must submit an application that includes

• cover letter,
• CV with indication of months and years, and
• diploma

All documents related to the application should not contain a photo or CPR number – if present, the CPR number should be crossed out.

All attached files must be in Adobe PDF format. Cover letter and CV may be a maximum of 5 Mb.

Guidance for applying can be found here .

Syddansk Universitet wishes to reflect the surrounding society and therefore encourages everyone, regardless of personal background, to apply for the position.

About SDU

Syddansk Universitet exists to create value for and with society. Whether our contribution comes in the form of excellent research, innovative solutions, education or learning, we must make a positive difference for society and contribute to a sustainable future. We do this by nurturing talents and creating the best environments for research and learning. It is therefore essential that SDU retains, develops and recruits talent.

At the same time, we must ensure consistently high quality in all our activities – and that can only happen with the right people. It is the university’s researchers, teachers, students, leaders and technical-administrative staff who form the foundation of our success.