Department Secretary to the Institute for Communication and Culture’s Secretariat in Nobelparken

Department Secretary for the Institute for Communication and Culture’s Secretariat in Nobelparken

The Institute for Communication and Culture is looking for a service-minded, stable and engaged department secretary (HK) for one of our local secretariats in Nobelparken.

About the job

Our new department secretary will play an important role in ensuring that daily operations run smoothly in our local units. The tasks are broad, and you will have extensive contact with both the secretariat and the institute’s staff.

Your primary tasks will include

• HR tasks:
• Hiring part-time staff and directing payroll
• Absence registration (in mitHR)
• Managing functional mailboxes
• The administrative and practical part of on- and off-boarding
• Meeting invitations in Outlook
• Assistance to ensure education runs on schedule, including:
• Collecting teaching evaluations
• Oral examinations
• Expense and travel reimbursements
• Support for planning and holding events, seminars, conferences, etc.
• Ordering meeting refreshments
• Many ad hoc tasks

The tasks will be continuously adapted to the needs of the departments, and the task portfolio may change over time. We expect, however, that HR tasks will occupy the most space.

It would be advantageous if you have experience with some of the tasks and familiarity with mitHR, SDI, RejsUd or similar systems, but it is not a requirement.

As a department secretary you will join a close collaboration with two other department secretaries, two department consultants and two department managers. You will, on a daily basis, serve our scientific staff in the Department of English and the Department of German and Romance Languages.

The position is 37 hours per week, and employment will be on 1 January or shortly thereafter. The workplace is in Nobelparken, building 1481, Jens Chr. Skous Vej 14, 8000 Aarhus C.

Who are you?

We are looking for a colleague who thrives in a daily life where tasks can vary, and where one may need to adapt quickly from time to time. You should be prepared to be part of a team and to collaborate across roles.

We expect that you are

• Service-minded and accommodating
• Flexible and adaptable
• Stable and reliable in meeting deadlines
• Responsible and self-driven
• Meticulous and quality-conscious
• Motivated to be in a supporting operational function in the secretariat
• Curious about digital tools and comfortable working in digital systems
• Familiar with and able to work in Excel
• Fluent in English, both written and spoken, since much communication with the scientific staff will be in English.

We offer

You will become part of a workplace with engaged and collaborative colleagues, where we help each other and ensure good onboarding. Everyday life is varied, and you will have both fixed routines and tasks that vary with activities in the house.

We place a high value on a good working environment and see well-being, respect and cooperation as an important part of our culture.

You will have the option of one remote workday per week.

For further information

If you have questions about the position, you are welcome to contact

• Team Leader Sabrina Bækkelund Hansen – tel. 20 98 87 91, email: [email protected]
• Department Secretary Jette Skjoldborg Bagger – tel. 87 16 03 02, email: [email protected]
• Department Consultant Mejse Voss – tel. 28727147, email: [email protected]

Application deadline: 2 November 2026

Interviews expected to be held in week 46.

Start date: 1 January 2027, or as soon as possible thereafter.

Salary and terms of employment

You will be employed under the joint agreement between the Ministry of Finance and the Public Employees Organisation – The Civil Service Area (OAO-S joint agreement) ( see the joint agreement here ) as well as the organizational agreement for office workers, technicians and IT employees (HK) ( see the agreement here ). You will be placed as an office worker in pay grade 2-3 depending on education and qualifications.

Aarhus University will be an attractive and inspiring workplace for everyone and aims for a culture where each individual can develop and flourish. We value equality and diversity and therefore encourage all interested to apply.

About the Institute for Communication and Culture

The Institute for Communication and Culture is one of three institutes under the Faculty of Arts. The institute hosts international research and education from bachelor to PhD level within, among other things, literary studies, information and media science, the aesthetic subjects, linguistics, cognitive science, Nordic, West European language and culture subjects, and international business communication. The institute is distributed across four locations and has nine departments, about 48 programs, 3,500 students and about 470 staff.

Read more at cc.au.dk

About the Faculty of Arts

Arts is one of five main areas at Aarhus University.

Arts contributes to Aarhus University’s research, talent development, knowledge exchange and education.

With around 550 scientific staff, 240 PhD students, 9,500 bachelor and master students and 1,500 students in continuing education, Arts constitutes a strong and diverse research and education environment.

Arts consists of the Institute for Communication and Culture, the Institute for Culture and Society and Denmark’s Institute for Pedagogy and Education. The units each host strong disciplinary communities and form the basis for interdisciplinary research and education.

The disciplinary communities and study programs in Arts participate in international collaborations and share a common goal of contributing to the development of knowledge, welfare and culture in interaction with the surrounding society.

Read more at arts.au.dk

About Aarhus University

Aarhus University is a academically broad and research-intensive university with high quality in education and research, and a strong commitment to societal development nationally and globally. The university offers an inspiring educational and research environment for

38,000 students and 8,300 staff with an annual turnover of DKK 7.0 billion.

Read more at https://www.au.dk/

About Aarhus University

Aarhus University is a academically broad and research-intensive university with high quality in education and research, and a strong commitment to societal development nationally and globally. The university offers an inspiring educational and research environment for 37,500 students and 9,000 staff with an annual turnover of DKK 8.9 billion. Read more at www.au.dk