Structured and flexible agenda secretary to the Regional Secretariat

We are seeking a secretary for a full-time position in the Regional Secretariat. The position is located in the Council and Directors Secretariat.

The Council and Directors Secretariat functions as a strategic and coordinating link across Region Midtjylland , and we collaborate with the entire group regarding a wide range of tasks, including serving the political system. We support the regional council with various tasks, and we secretary-prepare the political committees, including the new health councils, the region's special committee for health planning and the committee for regional development.

The administration of the political system also includes the secretariat function for the chairman of the regional council and the two vice-chairs, as well as planning of theme days, study trips, responses to inquiries from citizens and politicians, planning visits from e.g. Danish Regions or politicians, and a long range of ad hoc tasks.

The office also supports the management, including in relation to quality assurance and solving more strategic tasks. In addition, the secretariat supports the office with a number of administrative meeting forums.

Our team

We are already three agenda secretaries who are responsible for quality assurance, proofreading and distribution of agendas, and who take care of the practical aspects of holding meetings, e.g., calendar bookings, catering and travel reimbursements. In addition, we handle invitations to the regional council, arrange accommodation for politicians during the民 Folketinget? (note: keep as is) events, disburse party funds, and keep our website and intranet up to date. We also provide support to other departments with all aspects of agenda production. We are good at brainstorming and helping each other.

Your tasks

You will among other things

• Quality-assure and issue agendas for various political committees and administrative meeting forums
• Plan meetings, including calling meetings and ordering catering
• Provide service to politicians and management with planning and coordination tasks
• Produce written presentations, overviews, etc.
• Update the intranet, website, etc.
• Support the organization regarding agenda production in ESDH and First Agenda
• Solve various ad hoc tasks

Your background

We expect that you

• Are office-trained and preferably have experience from working in a public administration close to both administrative and political leadership
• Are a language nerd, i.e., you have flair for and interest in ensuring that an agenda item is delivered correctly, clearly, well-written and on time
• Are proficient with IT, including ESDH (SBSYS), First Agenda and the Office suite, and have experience updating intranets and websites
• Have experience and are skilled at producing written presentations, overviews, etc., e.g. in PowerPoint
• Can work independently, in a structured and efficient manner with many different tasks
• Can maintain overview and mood in pressured situations
• Are service-minded, approachable and flexible in relation to being able to solve tasks at short notice
• Appreciate a workday that includes both routine tasks and ad hoc tasks
• Are used to working across professional groups and offices

We offer

• An attractive workplace with dedicated colleagues and wide contact interfaces
• A good work environment with an informal and humorous tone
• Exciting tasks and great responsibility
• Good professional and personal development opportunities

Regional Secretariat's tasks

The Regional Secretariat has a coordinating role in relation to the overall regional administration, and the department handles secretarial support for the regional council and the management. The Regional Secretariat consists of the Council and Directors Secretariat, Legal Office, Digital Administration, the Patient Office and Internal Service.

You can read more about the Regional Secretariat and Region Midtjylland at: Regionssekretariatet - Region Midtjylland

Salary and employment terms

Salary and employment terms in accordance with the applicable collective agreement.

The workplace is the Regional House Viborg, Skottenborg 26, 8800 Viborg.

The application deadline is 25 October 2026.

Employment interviews are expected to be held in week 44.

Expected starting date is 1 December 2026 or as soon as possible thereafter.

Further information

If you have questions, you are welcome to contact agenda secretary Anne Dorte Jakobsen at tel. nr. 7841 0147 or [email protected] and/or Chief Consultant Ditte Rask Rasmussen at tel. 2158 2480 or [email protected]

The position is in principle a full-time role.

As Region Midtjylland continually implements savings and reorganizations, employees in redeployment who apply for the position will have priority.

Region Midtjylland is, in accordance with the EU directive on wage transparency, which came into force on 7 June 2026, obliged to inform you of the starting wage or a range for starting wage for a position before offering employment.

Here you will find Region Midtjylland's pay scale for most occupational groups and positions found in Region Midtjylland: Transparency before employment - Employee.rm.dk