Experienced administrative assistant sought – about 20 hours per week

Aarhus Moving Service is looking for an experienced and independent administrative assistant who has a handle on invoicing, payments and payroll administration.

Do you have solid experience with administrative tasks, are you well-versed in e-conomic and do you have experience with Danløn or a similar payroll system? Do you thrive with responsibility, structure and a day-to-day with different tasks? Then perhaps you are the one we are looking for.

At Aarhus Moving Service we are seeking a skilled administrative employee for a part-time position of about 20 hours per week. We are looking for a person who has experience from a similar role and can work independently with the daily administrative tasks.

You will become an important part of our administration and will be responsible for ensuring that invoicing, payments, payroll and ongoing customer correspondence are handled efficiently and correctly.

Your tasks

Your primary tasks will include

• Invoicing: Preparation and sending of invoices to customers.
• Supplier invoices and payments: Registration and handling of incoming invoices and ensuring that payments are made on time.
• Payroll administration: Preparation and execution of payroll runs via Danløn or a similar payroll system.
• Customer correspondence: Responding to emails and handling ongoing customer inquiries.
• Administrative handling of claims: Correspondence with customers, follow-up and coordination of case progression.
• General administration: Various administrative tasks that support the company’s day-to-day operations.

You should be able to handle several different tasks and also ensure that they are followed through to completion.

We expect that you

• Have relevant experience from a previous position with similar administrative tasks.
• Are an experienced user of e-conomic and have a good knowledge of the system’s functions.
• Have practical experience with payroll runs in Danløn or a similar payroll system.
• Have experience with invoicing, payments and ongoing administrative registrations.
• Work independently, structured and thorough.
• Have good numerical understanding and attention to detail.
• Communicate professionally and service-minded with customers and partners.
• Express yourself well in writing and master Danish.
• Can prioritize your tasks and meet deadlines.
• Handle confidential information with discretion.

It is important that you have practical experience with the tasks and can perform them independently. Therefore we are not seeking an employee who needs to be trained from scratch in basic invoicing and payroll administration.

We offer

• A part-time position of about 20 hours per week.
• Possibility for more hours if the workload increases or the role’s scope expands.
• A versatile role with responsibility for a range of important administrative functions.
• A varied daily routine with both fixed tasks and ongoing administrative challenges.
• Opportunity to have influence on the daily administrative workflows.

Practical information

Company: Aarhus Moving Service

Working hours: Approximately 20 hours per week with potential for expansion.

Start: By agreement.

How to apply

If the position sounds like something for you and you have the relevant experience with e-conomic, payroll administration and administrative routines?

Then send us your application and CV, describing your experience with the mentioned tasks and systems.

We look forward to hearing from you!